Executive Assistant to CEO & Board Liaison

Cibola General Hospital; Grants (NM); On-site; USD 48,000 - 64,000; Full time

Job summary

Cibola General Hospital seeks an Administrative Assistant to support the CEO and executive team with calendar management, correspondence, and meeting preparation. You will coordinate with board members, department managers, physicians, and staff to ensure smooth operations and timely communications.

The role involves handling confidential information, arranging travel, preparing meeting materials, and tracking agendas and minutes for multiple committees and meetings at the MOB campus.

Qualifications

• High School Diploma or GED Required.
• Bachelor degree from an accredited university in business, health care administration or similar field preferred.
• Previous office management or administrative assistant experience preferred.

Responsibilities

• Supports the Chief Executive Officer and other members of the Executive team with administrative and clerical support.
• Handles special assignments, communicates and coordinates with Board members, Department Directors/Managers, Medical Staff, and others.
• Is the primary point of contact for callers and directs or takes messages.
• Greets, assists, and screens visitors in the administrative area.
• Maintains the CEO calendar and schedules meetings and events.
• Maintains calendars for meetings in various rooms at the MOB and staffing schedules for providers and on-call personnel.
• Prepares correspondence, reports, and documents; handles confidential materials and follows up for review and signature.
• Prepares agendas, minutes, presentations and resolutions for Board and committee meetings; maintains final copies.
• Arranges travel and lodging for providers and staff; handles payments and reconciliations.

Skills

Communication

Calendar management

Travel coordination

Meeting coordination

Confidentiality

Education

High School Diploma or GED

Bachelor degree in business or health care administration or similar field

Job description

Cibola General Hospital seeks an Administrative Assistant to support the CEO and executive team with calendar management, correspondence, and meeting preparation. You will coordinate with board members, department managers, physicians, and staff to ensure smooth operations and timely communications.

The role involves handling confidential information, arranging travel, preparing meeting materials, and tracking agendas and minutes for multiple committees and meetings at the MOB campus.