Executive Assistant to CEO — Board & Donor Relations

Childrens Home of Northern Kentucky; Covington (KY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

PTO policy

Tuition reimbursement

Zero deductible medical and dental

Retirement plan with 8% employer match

Student loan repayment assistance

Flexible spending plan

Job summary

OneQuest Health is seeking an Executive Administrative Assistant to the CEO to provide strategic-level administrative support in a fast-paced healthcare setting. The role emphasizes calendar stewardship, board liaison duties, and meticulous document management, with duties spanning travel coordination, expense processing, and cross-department project planning.

The ideal candidate brings 3–5 years of executive support experience, strong communication, and proficiency with Microsoft 365 and

Qualifications

• 3–5 years of executive-level administrative support including calendar management and minute taking
• Experience supporting board meetings and committees, with diligent document handling
• Strong written, verbal, and digital communication skills for high-visibility interactions
• Ability to manage complex calendars, travel, and expense workflows within budgets
• Proficiency with Microsoft 365 and AI-enabled tools; adaptable to evolving tech stacks

Responsibilities

• Provide administrative support to the CEO and executive team
• Manage the CEO's calendar, meetings, and travel arrangements
• Prepare agendas and take accurate minutes for board and committee meetings
• Maintain rosters, distribution lists, and filing conventions across networks
• Draft professional correspondence and prepare reports/presentations
• Support fund development activities and philanthropic events
• Coordinate cross-department projects and track timelines

Skills

Expert-level communicator

Proactive planner

Calm under pressure

Document management

Project planning

AI-enabled platforms

Confidential information handling

Travel arrangements

Expense processing

Executive-level support

Tools

Microsoft 365

Raiser's Edge/Financial Edge

Canva

Adobe Express

Claude

Fellows

Job description

OneQuest Health is seeking an Executive Administrative Assistant to the CEO to provide strategic-level administrative support in a fast-paced healthcare setting. The role emphasizes calendar stewardship, board liaison duties, and meticulous document management, with duties spanning travel coordination, expense processing, and cross-department project planning.

The ideal candidate brings 3–5 years of executive support experience, strong communication, and proficiency with Microsoft 365 and