Executive Assistant to CEO (2026)

Verge Labs; United States; Remote; USD 70,000 - 100,000; Full time

Job summary

Verge Labs is seeking an Executive Assistant to support its CEO and executive office by handling day-to-day administrative, logistical, and operational work that enables strategic focus. This role goes beyond scheduling: you will anticipate needs, connect the dots, and drive tasks to completion, including travel, calendar management, board coordination, and cross-functional support.

Ideal candidates have 5+ years of executive support in dynamic environments, strong IT skills, and comfort with

Qualifications

• ≥5 years in an Executive Assistant role supporting c-suite or founders in dynamic environments.
• Based in the United States and eligible to work there, preferably overlapping Pacific Time.
• Experience with remote work and willingness to travel for annual offsites.
• Strong IT skills with Google Sheets and CRM systems; proficient with AI tools (ChatGPT/Claude).
• Experience in AI, biotech, or life science fields is a plus.

Responsibilities

• Scheduling and calendar management.
• Daily/meeting prep with pre-reads, agendas, and briefings.
• Domestic and international travel coordination.
• Inbox management (media requests, shareholder queries).
• Light board management (scheduling meetings, packets, post-meeting actions).
• Broader operations tasks (All-hands slides, CRM management)

Skills

Executive support

C-suite support

Remote work

Time zone coordination

IT proficiency

AI tools

Tools

Google Sheets

CRM software

ChatGPT

Claude

Job description

Verge Labs is recruiting for an Executive Assistant to support its CEO and executive office by taking ownership of day-to-day administrative, logistical, and operational work that would otherwise consume executive attention. This is more than a scheduling role: the EA is expected to understand priorities, anticipate needs, connect the dots, exercise sound judgment, and independently drive work to completion.

Your Mission

Reporting to Verge’s VP Operations, the Executive Assistant role aims to absorb administrative, logistical, and operational work in order to allow Verge’s CEO to spend the maximum amount of time possible working on high leverage things that only they are able to do.

You Will Own

• Scheduling and calendar management,

• Daily/meeting prep: prepare and surface pre-reads, agendas, briefings, etc. to the CEO in good time for them to absorb and generate maximum impact from each block of time on their calendar,

• Domestic and international business travel,

• Inbox management (media requests, shareholder queries, etc.),

• Light board management (scheduling board meetings, assembling & circulating packets, post-meeting action items),

• Personal support (all desk based and routine: prescription refills, infrequent personal travel, occasional ad hoc tasks),

• Broader operations tasks (all hands slides, contract + CRM management, etc.) as workload and performance allow.

Requirements

All applicants must …

• …have ≥5 years of succeeding in an Executive Assistant role supporting c-suite, founder(s), or similarly senior executives in highly dynamic environments,

• …be based in, and authorized to work in, the United States, and either on Pacific time or willing to adjust their timezone to overlap with Pacific time,

• …have experience with, and enthusiasm for, remote working (with a willingness to travel to, and participate in, annual company offsites),

• …have strong IT skills, including both comfort with standard packages (Google Sheets, modern CRM(s), etc.) and power use of AI (ChatGPT, Claude) to create outsized impact in the role.

Outstanding applicants will also…

• …have experience in AI, biotech/life science, or other similar technical fields.

Finally, we seek candidates who embrace our values and way of working:

• Ability to thrive in uncertainty with frequently changing priorities

• Deep alignment with our values

• A passion for making an impact on patients