Executive Assistant to CEO

Starcloud; Woodinville (WA); On-site; USD 110,000 - 150,000; Full time

Benefits offered by this job

Competitive compensation with equity

Comprehensive health benefits

On-site role with leadership access

Job summary

Starcloud is building orbital compute infrastructure and seeks an Executive Assistant to the CEO to manage calendars, travel, and communications with high discretion. This on-site role places you at the center of a leadership team tackling first-of-a-kind challenges in aerospace, compute, and energy systems.

You will partner closely with the CEO to improve operating rhythms, prepare for meetings, and coordinate cross-functional work.

Qualifications

• Minimum 3+ years supporting a CEO, founder, or senior executive in a startup or fast-paced environment.
• Strong calendar, travel, and meeting-planning abilities with high attention to detail.
• Excellent written and verbal communication; able to draft meetings agendas, notes, and follow-ups.
• Ability to handle sensitive information with discretion and professionalism.

Responsibilities

• Manage the CEO's calendar, prioritize meetings, resolve scheduling conflicts, and align with company priorities.
• Coordinate domestic and international travel, itineraries, logistics, and related admin details for the CEO.
• Prepare for internal and external meetings with agendas, briefing materials, action items, and follow-ups.
• Serve as a liaison between the CEO and internal teams to track decisions, deadlines, and requests.
• Support planning and execution for leadership, investor or partner meetings, and occasional events or off-sites.
• Draft, edit, and organize communications and documents for the CEO with accuracy and professionalism.
• Identify opportunities to improve operating rhythms and information flow to keep work moving smoothly.

Skills

Calendar management

Travel coordination

Meeting planning

Administrative execution

Written & verbal communication

Discretion & professionalism

Organizational & prioritization

On-site collaboration

Tools

Google Workspace

Microsoft Office

Calendar platforms

Job description

About This Role

Help build one of the most ambitious infrastructure companies of our time. As Executive Assistant to the CEO at Starcloud, you will work at the center of a fast-moving deep-tech startup developing data centers in space. This is a high-impact role for someone who thrives in dynamic environments, brings strong judgment and follow-through, and wants to help an experienced leadership team operate at a high level while tackling first-of-a-kind challenges across aerospace, compute, and energy systems.

You will partner closely with the CEO on calendar management, meeting preparation, travel, communications, and day-to-day prioritization. In a company of our size, this role goes beyond traditional scheduling support: you will help create structure, reduce friction, and keep important work moving across internal teams and external stakeholders. Your work will directly improve the CEO's effectiveness and help Starcloud stay focused on executing an unusually ambitious mission.

This is an on-site role, best suited for someone who is organized, discreet, proactive, and comfortable balancing detail-oriented execution with shifting priorities. If you are excited by the idea of supporting a founder and leadership team building orbital compute infrastructure from the ground up, this role offers the chance to have meaningful visibility, ownership, and impact early in the company's journey.

Responsibilities

• Manage the CEO's calendar, including prioritizing meetings, resolving scheduling conflicts, and ensuring time is aligned with company priorities
• Coordinate domestic and international travel, itineraries, logistics, and related administrative details for the CEO
• Prepare the CEO for internal and external meetings by organizing agendas, briefing materials, action items, and follow-up communications
• Serve as a reliable point of coordination between the CEO and internal teams, helping track decisions, deadlines, and outstanding requests
• Support planning and execution for leadership meetings, investor or partner meetings, and occasional company events or off-sites
• Draft, edit, and organize communications, notes, and documents on behalf of the CEO with accuracy and professionalism
• Identify opportunities to improve operating rhythms, administrative processes, and information flow so the CEO and team can move more effectively

Requirements

Must-haves

• 3+ years of experience supporting a CEO, founder, or senior executive in a startup, high-growth company, or similarly fast-paced environment
• Strong calendar management, travel coordination, meeting planning, and administrative execution skills with exceptional attention to detail
• Excellent written and verbal communication skills, with the ability to draft clear emails, agendas, notes, and follow-ups
• Proven ability to handle sensitive information with discretion, sound judgment, and a high level of professionalism
• Strong organizational and prioritization skills, including the ability to manage competing requests and adapt quickly as priorities change
• Comfort working on-site and collaborating closely with leadership and cross-functional teams in a hands-on environment
• Must be a U.S. citizen, lawful permanent resident, or eligible for authorization under U.S. export regulations

Nice-to-haves

• Experience supporting executives in aerospace, hardware, deep-tech, infrastructure, or other technically rigorous industries
• Familiarity with tools such as Google Workspace, Microsoft Office, calendar and travel platforms, and lightweight project tracking systems

Benefits

• Competitive compensation, including salary and equity, with the opportunity to contribute meaningfully at an early-stage company
• Comprehensive health, dental, and vision coverage
• Paid time off and company holidays to support rest and sustainability over the long term
• On-site role with close access to leadership, fast feedback loops, and direct involvement in company-building
• Significant learning and growth opportunity while working alongside experienced teammates from leading aerospace and technology organizations
• Mission-driven culture focused on technical excellence, ownership, and building category-defining infrastructure for the future of AI and space