Executive Assistant to CEO

Martin County Hospital; Town of Texas (WI); On-site; USD 40,000 - 60,000; Full time

Job summary

Martin County Hospital District is seeking an experienced Administrative Assistant to provide executive support to the CEO and leadership team in a fast-paced hospital environment.

Responsibilities include typing, filing, scheduling, financial record keeping, meetings, supplies, and handling confidential information with discretion. Strong English communication, presentation, and interpersonal skills are essential.

Qualifications

• High School Diploma or GED required; associate degree a plus.
• 3–4 years as Administrative Assistant to Executive Level team.
• Proficient in MS Word, Excel, PowerPoint and Internet.
• Excellent verbal and written communication in English.
• Professional telephone manner.
• Typing 40–45 wpm; basic bookkeeping; transcription ability.

Responsibilities

• Provide administrative support to the CEO and leadership team.
• Type, file, schedule, and manage confidential documents.
• Coordinate meetings, travel, and communications with internal/external contacts.
• Assist with financial record keeping and special projects.
• Order supplies and manage office equipment and mailings.
• Exercise independent judgment to prioritize workload and improve procedures.

Skills

Verbal and written communication

Presentation skills

Interpersonal skills

Telephone manners

Typing 40-45 wpm

Basic bookkeeping

Transcription

Operate office equipment

Education

High School Diploma or GED

Business associate’s degree or equivalent

Tools

MS Word

Excel

PowerPoint

Internet

Job description

Full-Time

History

Martin County Hospital District (MCHD) was organized in 1967 and has boundaries coterminous with Martin County, Texas. It is located in the heart of West Texas. Opened in 1949, the hospital was originally located near downtown Stanton. This facility served the community well for many years but was replaced with a state of the art 18 bed facility in 2012. The new facility is located on I20 and has been designated as a Critical Access Hospital.

Position Summary

This position provides administrative support to the CEO and leadership team of the hospital. In addition to typing, filing, scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, working on special projects, answering non-routine correspondence and may assemble highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors, as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommend changes in office practices or procedures.

Requirements

Education

• A High School Diploma or GED required. Business associate’s degree or equivalent is a plus.

Experience

• Three (3) to four (4) years experience as an Administrative Assistant to Executive Level team.


• Must be proficient in MS Word, Excel, PowerPoint and the Internet.


• Excellent verbal and written communication skills required. Ability to communicate in English, both verbally and in writing.


• Excellent presentation and interpersonal skills.


• A professional telephone manner is essential.


• Must be able to type 40-45 wpm. Knowledge of basic bookkeeping. Ability to transcribe from electronic means. Ability to operate office equipment.

Mission Statement:

Committed to excellence, Martin County Hospital District will provide the highest quality, compassionate care to improve the lives of those we serve.

Vision Statement:

Martin County Hospital District strives to ensure the availability and viability of patient-centered primary and specialty care in a rural setting.

Martin County Hospital District is an equal opportunity employer that is committed to diversity, strong morals, values, and ethics. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristic protected by applicable law.