Executive Assistant to CEO

Living Branches; Reliance (PA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Paid Time Off

Educational Reimbursement

Medical/Dental/Vision

DPC Plan

401(k) match

Meal discount

Fitness center

Job summary

Living Branches in Pennsylvania seeks an experienced Executive Assistant to provide high‑level support to the CEO, CFO, and leadership team. You will manage complex calendars, arrange meetings and travel, and prepare board materials with accuracy and discretion.

As a liaison across departments, you will draft communications, help with budgeting activities, maintain organized records, and ensure confidential information is handled professionally and with tact.

Qualifications

• Five+ years of administrative support experience for executives.
• Experience supporting board and senior leadership.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Proficient with standard office software and systems.

Responsibilities

• Coordinate complex scheduling and calendar management.
• Prepare and organize corporate materials and board materials.
• Assist with budgets and financial filings.
• Prepare communications and presentations.
• Maintain confidentiality and professional demeanor.
• Take meeting minutes and manage the board portal.

Skills

Executive scheduling

Board support

Administrative support

Communication skills

MS Office

Tools

MS Office

Board portal

Job description

Executive Assistant – Full Time

Join the team at Living Branches!

Come Live & Grow – Together!

The Executive Assistant provides high-level administrative support to CEO, CFTO, executive leadership team, board of directors, board committees, Foundation board of directors, and Living Branches leadership group. Coordinates and manages executive scheduling, prepares and organizes corporate and strategic materials, and supports board meetings and preparation of board materials.

Executive Assistant Overview:

• Works directly with the President/CEO and CFTO to support their daily work routine. Coordinates complex scheduling and calendar management. Organize meetings, off-site retreats, etc., as needed. Coordinates travel arrangements
• Serves as liaison for executives with team members, residents, vendors, and constituents. This includes receiving and screening executives' phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. Keeps executives advised of time-sensitive and priority issues, ensuring appropriate follow-up
• Assists CFTO in preparing the annual budget, annual financial audits, corporate financial filings, etc
• Organizes and maintains corporate and historical electronic and paper files. Provides information and general assistance as needed.
• Composes, reviews, and sends communications on behalf of executives, including memos, letters, forms, reports, and presentations
• Coordinates and conducts campus contact meetings with Dock Woods executive assistant, SMH executive assistant, and WLS administrative assistant
• Organizes meeting logistics and takes meeting minutes for executive leadership team, Living Branches leadership group, board of directors, board committees, Foundation board of directors, and task groups as assigned. Maintains and manages board portal.
• Maintains professionalism and strict confidentiality of information.
• Strong interpersonal skills, must interact seamlessly and with a professional demeanor across a broad range of individuals, including members of executive leadership team, board of directors, residents/families, and external constituents.
• Five (5) plus years administrative experience supporting board and senior-level management
• Exceptional organizational and time management skills with ability to organize and coordinate multiple concurrent projects.
• Excellent verbal and written communication skills, including writing, editing, and proofreading. Ability to format information for internal and external communication.
• Proficiency with office productivity tools, including Microsoft Office Suite, and aptitude for learning new software and systems.

At Living Branches, a community with a 5-star CMS rating, our roots run deep! Our core values put people before profit! If you're looking for a career in a friendly, welcoming place where you can make a difference, come join our team!!

Benefits:

• Paid Time Off – up to 3 weeks starting your first year
  
• Educational Reimbursement and Scholarships
  
• Medical, Dental, and Vision Benefits – as low as $22.85 per pay
  
• Direct Primary Care (DPC): Personalized, convenient primary care services at no cost for team members enrolled in our medical plan.
  
• Team Member holiday and summer parties
  
• Generous 401(k) match – Up to 7%
  
• Team Member discount for meals
  
• Free membership to onsite fitness center
  
• Team Member Appreciation Initiatives

Living Branches is an equal opportunity employer that employs over 700 team members and has more than 1,400 residents at three locations in Pennsylvania.

Check us out!

• Careers - Living Branches
• Living Branches | Facebook
• Living Branches: Overview | LinkedIn