Executive Assistant to CEO

ASCEND HIRE INC; New York (NY); Hybrid; USD 140,000 - 180,000; Full time

Job summary

A boutique hedge fund in Midtown Manhattan seeks an experienced Executive Assistant to support their CIO and CEO. The ideal candidate will possess excellent problem-solving, communication skills, and a strong background in finance. The company offers a professional and supportive work environment with competitive pay and generous benefits.

Benefits

100% paid health coverage

Four weeks’ vacation

Large bonus potential

Qualifications

• Minimum of five (5) years of experience in a C-Level or finance role.
• Proficiency in Microsoft Office is essential.

Responsibilities

• Support CIO/CEO on business and personal matters.
• Manage calendars and organize emails efficiently.
• Arrange travel logistics and organize meetings.

Skills

Problem-solving

Attention to detail

Written communication

Verbal communication

Collaboration

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

Job Description

C-LEVEL EXECUTIVE ASSISTANT AT BOUTIQUE HEDGE FUND

Very established Boutique Hedge Fund is looking for an experienced Executive Assistant to support the Chief Investment Officer/Chief Executive Officer (CIO/CEO) and the Chief of Staff (CoS). This individual must have unquestionable integrity and be an effective collaborator with the ability to exercise good judgment in complex situations. Attention to detail, problem-solving skills, and excellent written and verbal communication skills are essential. A successful candidate will be a self-starter who can balance speed and accuracy, work well under pressure, and make informed decisions independently.

This is a place to call home. The office environment is very professional and supportive, encouraging high standards.

Base Salary Range: $140K to $180K, depending on experience.

Benefits include 100% paid health coverage, four weeks’ vacation, and a large bonus potential.

Work Schedule: 4 days in the office and 1 day remote, with flexibility for 5 days in office when needed.

Hours are typically from 7:45 am to 5:30 pm.

Location: Midtown Manhattan.

Qualifications:

• Bachelor’s Degree required.
• Minimum of five (5) years of experience, including C-Level, finance, or financial industry experience.
• Proficiency in Microsoft Office.

Responsibilities include:

• Partner with the CoS to support the CIO/CEO on business and personal matters.
• Manage the CIO/CEO’s inbox, flag important emails, track follow-ups, ensure timely responses, and organize emails.
• Coordinate and manage busy calendars with high organization, attention to detail, and urgency.
• Prepare market-related materials, understand market conditions affecting scheduling.
• Compile a weekend binder with upcoming meetings and materials.
• Arrange travel logistics, including flights, transportation, accommodations, and itineraries.
• Organize meetings, prepare materials, coordinate conference rooms and technology.
• Track expenses and submit monthly reports via Concur.
• Collaborate with the administrative team and engage with stakeholders to facilitate interactions.
• Be responsive outside of working hours as needed.

Company Description:

Excellent opportunity to join a professional and supportive environment.