Administrative Assistant

NYC Alliance Company LLC; New York (NY); On-site; USD 76,500 - 93,500; Full time

Benefits offered by this job

Competitive compensation packages

Medical, Dental, Vision, FSA

Retirement Savings Plan Match

Summer Fridays

Discounts and More!

Job summary

A leading New York-based firm is seeking an Executive Assistant to support the CEO. The ideal candidate must be fluent in Mandarin and English, possess strong organizational and communication skills, and be able to handle a dynamic work environment. Responsibilities include managing the CEO's schedule, conducting research, and translating documents. This role offers a competitive compensation package including medical benefits and a retirement plan.

Qualifications

• Fluency in both Mandarin and English (written and spoken) is required.
• Proven experience as an Executive Assistant supporting C-level executives.
• Flexibility to accommodate the CEO’s schedule including occasional travel.

Responsibilities

• Provide high-level administrative support to the CEO.
• Act as the primary point of contact between the CEO and stakeholders.
• Translate documents and communications from Mandarin to English.

Skills

Fluency in Mandarin

Fluency in English

Strong organizational skills

Excellent communication skills

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Overview

NYC Alliance is seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate must be fluent in Mandarin and English, possess excellent communication skills, and be able to handle a fast-paced and dynamic work environment.

Responsibilities

• Provide high-level administrative support to the CEO, including managing schedules, emails, and correspondence.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Conduct research and prepare reports, presentations, and briefing materials as needed.
• Arrange travel, accommodations, and itineraries for the CEO.
• Assist in coordinating and attending meetings, taking minutes, and following up on action items.
• Handle confidential and sensitive information with discretion and professionalism.
• Translate documents and communications from Mandarin to English and vice versa.
• Support business operations by liaising with partners, clients, and key stakeholders in China and other Mandarin-speaking regions.
• Assist with special projects and other duties as assigned.

Qualifications

• Fluency in both Mandarin and English (written and spoken) is required.
• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Proven experience as an Executive Assistant, preferably supporting C-level executives.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Ability to work independently and maintain confidentiality.
• Flexibility to accommodate the CEO’s schedule, including occasional travel and after-hours availability.
• High level of professionalism and discretion.

Benefits & Compensation

• Competitive compensation packages
• Medical, Dental, Vision, FSA
• Retirement Savings Plan Match
• Summer Fridays
• Discounts and More!
• Compensation: 85,000
• The offered salary for this position will vary based on role requirements determined by NYC Alliance, skill set and years of experience.