Executive Assistant to CEO

Heirloomsforhospice; Grand Junction (CO); On-site; USD 75,000 - 83,000; Full time

Benefits offered by this job

Competitive pay

Medical and dental insurance

PTO and medical leave

FAMLI

Discounts at Spoons Bistro & Bakery

Employer paid life insurance

Employee Assistance Program

Job summary

HopeWest is seeking an Executive Assistant to the CEO in Grand Junction, CO. This role provides high-level, confidential administrative support to the President & CEO and partners with the Executive Leadership Team to move priorities forward.

You will manage complex calendars, coordinate board governance activities, and handle communications while maintaining discretion. Proficiency in Microsoft Office and strong communication are essential.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• Minimum of 5 years executive administrative experience supporting a CEO or C-suite.
• Experience supporting a Board of Directors or governance activities preferred.
• Notary certification required and must be maintained.
• Valid Colorado driver's license and reliable transportation.
• Demonstrated organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to handle highly confidential information with discretion.
• Comfort interacting with executives, board members, donors, and stakeholders.
• Ability to manage multiple priorities with attention to detail.
• Proactive in anticipating needs and preparing professional documents.
• Proficient with Microsoft Office, Outlook, Word, Excel, PowerPoint, and virtual meeting platforms.
• Professionalism, discretion, flexibility, and follow-through.
• Collaborative, mission-driven mindset.

Responsibilities

• Provide high-level confidential administrative support to the President & CEO and the Executive Leadership Team.
• Manage complex scheduling, priorities, communications, and governance processes for the Board.
• Coordinate executive communications, activities, and special projects for the CEO.
• Exercise judgment, discretion, initiative, and attention to detail in all tasks.
• Anticipate needs, solve problems, and handle highly sensitive information.

Skills

Executive communication

Discretion and confidentiality

Time management

Organizational skills

Relationship management

Education

Bachelor's degree in Business Administration / related field

5+ years executive admin experience

Board governance experience

Notary certification

Valid Colorado driver's license

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Virtual meeting platforms

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant to CEO

Regular Full-Time Full-time Grand Junction, CO, US

2 days ago Requisition ID: 2228

Salary Range: $36.15 To $40.00 Hourly

Executive Assistant to the CEO
Schedule: Monday–Friday, 8:00am-5:00pm additional flexible hours as needed for business operations

Make a Difference Behind the Mission

At HopeWest, our mission is at the heart of everything we do. We are looking for an exceptional Executive Assistant to the CEO who will play a vital role in supporting executive leadership and helping our organization continue to serve our community with compassion, excellence, and purpose.

This is more than an administrative position. It is an opportunity to serve as a trusted partner to the CEO, ensuring that priorities move forward, communication is seamless, and the day-to-day operations of the executive office are organized, professional, and effective.

What You’ll Do

The Executive Assistant to the President & CEO provides high-level, confidential, and strategic administrative support to the President & CEO and serves as a key resource to the Executive Leadership Team and Board of Directors. Working in a highly trusted relationship with the CEO, the Executive Assistant manages complex scheduling and priorities, coordinates executive communications and activities, supports Board governance processes, facilitates executive and external relationships, and manages special projects on behalf of the CEO.

The Executive Assistant serves as an extension of the Office of the CEO and exercises a high degree of judgment, discretion, professionalism, initiative, and attention to detail. The position requires the ability to anticipate needs, identify priorities, independently solve problems, and appropriately manage highly sensitive and confidential information.

What We’re Looking For

• Bachelor's degree in Business Administration, Communications, Organizational Leadership, or a related field preferred. Equivalent combination of education and relevant executive-level administrative experience may be considered.
• Minimum of 5 years of progressively responsible executive administrative experience, preferably supporting a President, CEO, or other C-suite executive.
• Experience supporting a Board of Directors and/or governance activities strongly preferred.
• Current Notary certification is required and must be maintained for organizational purposes.
• Valid Colorado driver's license, reliable transportation, and adequate automobile insurance required.
• Demonstrate exceptional organizational and time-management skills.
• Have excellent written and verbal communication skills.
• Exercise sound judgment and maintain strict confidentiality.
• Are comfortable interacting with executives, board members, community leaders, donors, and other stakeholders.
• Can manage multiple priorities while maintaining attention to detail.
• Anticipate needs rather than waiting to be asked.
• Are confident preparing professional documents, presentations, and correspondence.
• Are highly proficient with Microsoft Office, Outlook, Word, Excel, PowerPoint, and virtual meeting platforms.
• Demonstrate professionalism, discretion, flexibility, and follow-through.
• Enjoy working collaboratively and contributing to a mission-driven organization.

Why HopeWest?

• Competitive pay structure starting at $36.15-$40.00 per hour depending on applicable experience.
• UMR medical, Delta Dental, VSP vision insurance starting the month following a start date.
• Immediately start accruing PTO and medical leave.
• Colorado Family and Medical Leave Insurance (FAMLI)
• 15% discount at Spoons Bistro & Bakery, and Heirlooms locations.
• Employer paid life insurance and Employee Assistance Program.

The Ideal Candidate

The ideal candidate is someone who can confidently manage the details while keeping sight of the bigger picture. You are someone who can walk into a busy day, determine what matters most, anticipate what the CEO and organization will need, and make things happen.

You bring discretion, initiative, professionalism, warmth, and exceptional attention to detail to everything you do.

If you are looking for an opportunity to make an impact behind the scenes while directly supporting an organization with a meaningful mission, we would love to hear from you.

Join HopeWest. Be part of something that matters.