Executive Assistant to Center Director — Hybrid, Strategic Support

Oregon Health & Science University; Beaverton (OR); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Healthcare benefits

Pension plans

Paid time off

Tuition reimbursement

On-site campus resources

Job summary

Oregon Health & Science University (OHSU) is seeking an Executive Assistant to provide high-level support to the ONPRC Director and Associate Director for Research. The role focuses on confidential administration, meeting coordination, and strategic project support across the Director's Office.

You will manage calendars, plan meetings, coordinate travel, prepare reports, and serve as a liaison with internal teams and external partners.

Qualifications

• Bachelor’s degree in relevant field; AND
• 1 year of executive assistant experience OR equivalent combination

Responsibilities

• Manage complex calendars and scheduling, resolving conflicts proactively.
• Prepare travel itineraries and reimbursements, handle purchasing.
• Draft and edit correspondence and presentations.
• Maintain organized records and digital/physical files.
• Coordinate facilities and tech support for the Director's Office.
• Onboard and coordinate HR actions for direct reports.
• Liaise with leadership and external stakeholders with confidentiality.
• Coordinate meetings, agendas, minutes, and action items.

Skills

Executive support

Calendar management

Communication skills

Meeting coordination

Discretion

Multi-tasking

Education

Bachelor's degree

Equivalent combination

Tools

Microsoft Office suite

SharePoint

WebEx

Job description

Oregon Health & Science University (OHSU) is seeking an Executive Assistant to provide high-level support to the ONPRC Director and Associate Director for Research. The role focuses on confidential administration, meeting coordination, and strategic project support across the Director's Office.

You will manage calendars, plan meetings, coordinate travel, prepare reports, and serve as a liaison with internal teams and external partners.