Senior Executive Assistant (Hybrid) to Finance & Facilities

Oregon Health & Science University; Portland (OR); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Healthcare coverage

Life insurance

Pension plans

Paid time off

9 paid holidays per year

Transit discounts

Tuition reimbursement

Employee discounts

Job summary

Oregon Health & Science University seeks an experienced administrative professional to provide confidential executive support to senior leaders. The role includes managing calendars, travel, meetings, and complex project support across multiple executives within the Finance, Campus Services, Facilities, and Design & Construction teams.

The ideal candidate will have a Bachelor’s degree, at least 1 year of related experience or an equivalent combination, strong communication skills, and

Qualifications

• Bachelor’s degree in relevant field and 1 year of administrative experience or equivalent.
• Strong communication and organizational skills.
• Proficiency with PC software including email, word processing, spreadsheets, and presentation software.

Responsibilities

• Provide confidential administrative and project support to senior leaders.
• Manage calendars, meetings, and travel arrangements.
• Coordinate department communications and meetings with stakeholders.
• Assist with processes, procedures, and document preparation.
• Support department events and training as needed.

Skills

Management principles

Communication

Customer service

Independent worker

Policy development

Computer proficiency

Education

Bachelor’s degree in relevant field

Tools

Jira

Kronos

Oracle

Job description

Oregon Health & Science University seeks an experienced administrative professional to provide confidential executive support to senior leaders. The role includes managing calendars, travel, meetings, and complex project support across multiple executives within the Finance, Campus Services, Facilities, and Design & Construction teams.

The ideal candidate will have a Bachelor’s degree, at least 1 year of related experience or an equivalent combination, strong communication skills, and