Executive Assistant to CAO & CEDO — Strategic Support

Massachusetts Bay Transportation Authority; Boston (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Massachusetts Bay Transportation Authority is seeking an Executive Assistant to provide administrative and leadership support to the Chief Administrative Officer (CAO) and Chief Enterprise Development Officer (CEDO). The role manages calendars, coordinates meetings, drafts correspondence and reports, and acts as a liaison for the CAO and CEDO while overseeing related admin tasks.

The successful candidate will handle diverse duties, including preparing materials, maintaining records, and

Qualifications

• Must have a high school diploma or GED.
• Three years of experience in office management or as an executive assistant.
• Proficient with Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint).
• Strong communication, customer service, conflict resolution, and writing skills.
• Strong organizational skills.
• Experience proofreading memos and reports.

Responsibilities

• Provide administrative support to the CAO and CEDO, including coordinating and preparing for meetings and presentations.
• Manage calendars/schedules and emails.
• Draft presentations, reports, and correspondence.
• Update spreadsheets, charts, and PowerPoint presentations.
• Process travel arrangements and expense reports.
• Handle procurement requisitions and approve invoices.
• Build relationships with CAO/CEDO direct reports and stakeholders.
• Maintain records and ensure data confidentiality.
• Record, transcribe, and summarize meeting discussions when requested.

Skills

MS Office

Outlook

Teams

Word

Excel

PowerPoint

Communication

Customer service

Organization

Writing

Proofreading

Independent work

Public sector experience

Education

High school diploma or GED

Bachelor's degree in Business Administration or related field

Master's degree substitutes for two years of general experience

Job description

Massachusetts Bay Transportation Authority is seeking an Executive Assistant to provide administrative and leadership support to the Chief Administrative Officer (CAO) and Chief Enterprise Development Officer (CEDO). The role manages calendars, coordinates meetings, drafts correspondence and reports, and acts as a liaison for the CAO and CEDO while overseeing related admin tasks.

The successful candidate will handle diverse duties, including preparing materials, maintaining records, and