Executive Assistant to Cancer Center Leaders

University of Kansas Medical Center; Kansas City (KS); Hybrid; USD 61,000 - 91,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Paid time off + holidays

Retirement plan

Job summary

University of Kansas Medical Center is seeking an Executive Assistant to support senior leaders in the Cancer Center's Clinical Trials Office. The role coordinates calendars, travel, correspondence, and executive communications, while overseeing credentialing and academic processes.

You will supervise 3–4 administrative staff and collaborate with faculty, clinicians, and external partners to ensure efficient operations and strategic alignment.

Qualifications

• 9 years of progressively responsible administrative experience.
• Experience supporting senior executives, directors, or other leaders.
• Proficiency with Microsoft Office Suite and related office systems.
• Experience with databases and administrative workflows.

Responsibilities

• Manage complex calendars, meetings, travel, correspondence, and scheduling for senior leadership.
• Review, prioritize and respond to communications; draft correspondence.
• Oversee executive email communications and delegations as appropriate.
• Prepare presentations, reports, and meeting materials.
• Maintain credentialing documents and faculty records.
• Coordinate faculty promotions, tenure, and academic processes.
• Liaise between executive leadership and internal/external partners.
• Coordinate board and leadership meetings and institutional events.
• Oversee daily operations and alignment with organizational initiatives.
• Supervise and train 3–4 administrative staff.

Skills

Communication

Organization

Project coordination

Time Management

Prioritization

Attention to Detail

Multitasking

Adaptability

Problem Solving

Decision Making

Strategic Thinking

Initiative

Relationship Building

Discretion and Confidentiality

Leadership

Team Development

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Databases

Workday (invoicing)

Job description

University of Kansas Medical Center is seeking an Executive Assistant to support senior leaders in the Cancer Center's Clinical Trials Office. The role coordinates calendars, travel, correspondence, and executive communications, while overseeing credentialing and academic processes.

You will supervise 3–4 administrative staff and collaborate with faculty, clinicians, and external partners to ensure efficient operations and strategic alignment.