Administrative Assistant - Cancer Center

University of Kansas Medical Center; United States; Hybrid; USD 34.040 - 49.345; Vollzeit

Benefits dieser Stelle

Health, dental, and vision insurance

Employer-paid life insurance

Paid time off and paid holidays

Generous employer retirement contribution

Zusammenfassung

The University of Kansas Medical Center is seeking an Administrative Assistant for the Cancer Center Clinical Trials Office. This role involves administrative support, first point of contact for visitors, and assisting with regulatory and office functions.

Key responsibilities include sorting mail, scheduling meetings, maintaining inventory, and acting as a liaison among Cancer Center locations. Candidates should possess 2 years of relevant experience and proficiency in Microsoft Office. A hybrid work schedule may be available after 6 months.

Qualifikationen

• 2 years of relevant work experience, with education substitution available.
• Experience with Microsoft Office applications including databases and spreadsheets.

Aufgaben

• Provide administrative support to the Clinical Trials Office.
• Greet visitors and answer routine calls.
• Assist with scheduling and logistics for meetings.
• Order supplies and maintain inventory.
• Liaise between Clinical Trials Office and other locations.
• Create reports and assist with presentations.
• Manage calendars for Clinical Trials leadership.
• Plan and organize annual symposiums.
• Arrange travel for CTO members.

Kenntnisse

Organization

Interpersonal communication

Analytical problem solving

Attention to detail

Independent work under supervision

Time management

Ausbildung

2 years of relevant work experience

Tools

Microsoft Office (Word, PowerPoint, Publisher, Excel)

Jobbeschreibung

Department

SOM KC Cancer Center Clinical Trials

Position Title

Administrative Assistant - Cancer Center

Job Description Summary

The Administrative Assistant will provide administrative support to the Clinical Trials Office and serve as first point of contact for visitors. Will assist with basic regulatory, financial, and general office functions. The University of Kansas Cancer Center is the region's only National Cancer Institute-designated comprehensive cancer center where patients gain access to the most promising therapies, cutting-edge clinical trials and world class research.

Job Duties

• Sort mail; greet visitors; answer and route routine calls; assist with scheduling meetings and meeting logistics; order general office supplies, process invoices and maintain inventory.
• Assist CTO research labs with ordering research/office supplies and processing invoices.
• Serve as liaison between the Clinical Trials Office and other Cancer Center locations for information/document sharing via daily courier activities.
• Assist with the creation of spreadsheets and reports as needed; assist in the creation of presentations or other documents for distribution related to clinical trials.
• Assist with the calendars of Clinical Trails leadership team and schedule meetings and events.
• Assist with catering needs for CTO.
• Assist with planning and organizing annual symposiums.
• Arrange travel, provide support for CTO members while traveling and process travel reimbursements.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Work Environment

This position may be eligible for a hybrid work schedule after 6 months. Incumbent will work remotely and on campus based on a set departmental schedule based on management approval and must reside in the greater Kansas City metropolitan area.

Required Qualifications

• 2 years of relevant work experience. Education may be substituted for experience on a year for year basis.
• Experience utilizing Microsoft Office applications (Word, PowerPoint, Publisher and Excel), including databases, spreadsheets and word‑processing software.

Preferred Qualifications

• Experience as an administrative assistant or similar position in an academic/ healthcare environment.
• Experience with medical terminology and/or working in a clinical setting preferred.

Skills

• Organization, interpersonal, and communication.
• Analytical and problem solving.
• Collaborate with multidisciplinary teams.
• Attention to detail.
• Work independently with moderate supervision.
• Prioritize and meet deadlines in a fast-paced environment.

Required Documents

• Cover letter & Resume

Comprehensive Benefits Package

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer‑paid life insurance, long‑term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type

Regular

Time Type

Full time

Rate Type

Hourly

Compensation Statement

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range

$24.71 - $35.82 (minimum to midpoint to maximum)