Executive Assistant to C-Level

Syneos Health; North Carolina; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Company car or allowance

Health benefits

Job summary

Syneos Health is seeking an Executive Assistant to support C-level executives, enabling efficient operations and strategic decision-making. The role requires handling confidential information, managing calendars, travel, and communications with internal and external partners.

The ideal candidate brings strong MS Office proficiency, exceptional organization, and the ability to perform with discretion in a fast-paced, pharmaceutical business environment.

Qualifications

• High school education plus significant experience providing executive support.
• Some college courses preferred.
• Familiarity with pharmaceutical business, medical terminology, and financial terminology.
• Experience supporting C-level executives as an Executive Assistant.
• Superior proficiency utilizing Microsoft Office Suite (Word, Excel, PowerPoint), voicemail, email and Outlook calendar.
• Accurate and efficient keyboard skills are necessary.
• Strong analytical, multitasking and deadline-driven skills.

Responsibilities

• Reviews, prioritizes and responds to incoming mail, voicemail, email, and confidential documents; determines if executive action is required.
• Communicates with Executive staff and all levels of personnel to gather and convey information pertaining to executive's office and responsibilities; reviews and prioritizes activities and follows up.
• Assists clients, customers, or others with general information in a professional manner.
• Acts as an information source on organizational policies and procedures.
• Maintains Executive(s) global schedule and calendar; schedules business meetings and external meetings via electronic calendar.
• Gathers, compiles, and reports information for executive meetings; prepares presentations, tables, charts, memorandums, reports.
• Participates in planning functions and executing events.
• Initiates required administrative reports.
• Sets up and administers filing systems.
• Manages travel arrangements with detailed itineraries.
• May assist in developing, implementing, and monitoring internal operating systems and procedures.
• Gathers information and compiles reports to prepare detailed correspondence.

Skills

Verbal communication

Written communication

Interpersonal skills

Analytical skills

Multitasking

Discretion

Education

High school diploma

Some college courses

Tools

Microsoft Office

Outlook

Job description

Executive Assistant to C-Level

Syneos Health® is a leading fully integrated biopharmaceutical solutions organization built to accelerate customer success. We translate unique clinical, medical affairs and commercial insights into outcomes to address modern market realities. Every day we perform better because of how we work together, as one team, each the best at what we do. We bring a wide range of talented experts together across a wide range of business-critical services that support our business. Every role within Corporate is vital to furthering our vision of Shortening the Distance from Lab to Life®.

Why Syneos Health

We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program. We are committed to our Total Self culture - where you can authentically be yourself. Our Total Self culture is what unites us globally, and we are dedicated to taking care of our people. We are continuously building the company we all want to work for and our customers want to work with. Why? Because when we bring together diversity of thoughts, backgrounds, cultures, and perspectives - we're able to create a place where everyone feels like they belong.

Job Responsibilities

JOB SUMMARY Performs complex and confidential administrative duties requiring ability to work independently with minimal supervision using discretion and independent judgment. Responsibilities typically include collecting and analyzing data to produce reports with high utilization of PC-based software packages, processing spreadsheets, and graphics, etc.

JOB RESPONSIBILITIES

• Reviews, prioritizes and responds to incoming mail, voicemail, email, and confidential documents. Determines if executive action is required.
• Communicates with Executive staff and all levels of personnel inside and outside the company to gather and convey information pertaining to executive's office and responsibilities. Reviews and prioritizes activities, takes action and escalates critical matters. Refers routine matters to appropriate parties for action and follows up to ensure proper disposition.
• Assists clients, customers, or others with general information in a professional manner.
• Acts as an information source on organizational policies and procedures.
• Maintains Executive(s) global schedule and calendar. Schedules business meetings both inside and outside of the office via an electronic calendar.
• Gathers, compiles, and reports information relevant to departmental needs and projects including those of a confidential nature. Prepares presentations, tables, charts, memorandums, reports, and other material as needed for executive meetings.
• Participates in planning functions and executing events.
• Initiates required administrative reports.
• Sets up and administers filing systems.
• Manages travel arrangements including preparing detailed itineraries for each trip.
• May assist in developing, implementing, and monitoring internal operating systems and procedures.
• Gathers information, searches files and records, and makes personal contacts to obtain specific information in order to prepare detailed reports and compose correspondence.

QUALIFICATION REQUIREMENTS

• High school education plus significant experience providing specialized administrative support to C-suite, or equivalent combination of experience and education.
• Some college courses preferred.
• Familiarity with pharmaceutical business, medical terminology, and financial/business terminology.
• Experience supporting C-level executives as a Executive Assistant
• Superior proficiency utilizing Microsoft Office Suite (Word, Excel, Power Point), voicemail, email and Outlook calendar.
• Accurate and efficient keyboard skills are necessary.
• Requires flexibility, openness to suggestions, highly effective verbal, written, interpersonal and team-oriented skills with ability to interact with staff from multiple departments.
• Possesses strong analytical skills with ability to work independently and carry out detailed instructions, perform several tasks simultaneously, to organize and prioritize work while meeting aggressive deadlines with accuracy and attention to detail.

Company Culture & Benefits

At Syneos Health, we believe in providing an environment and culture in which Our People can thrive, develop and advance. We reward and recognize our people by providing valuable benefits and a quality-of-life balance.

The benefits for this position may include a company car or car allowance, Health benefits to include Medical, Dental and Vision, Company matc