Executive Assistant to C-Level

Syneos Health/ inVentiv Health Commercial LLC; Morrisville (NC); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Company car or car allowance

Health benefits

401k matching

Employee stock purchase plan

Paid time off

Job summary

Syneos Health is seeking an Executive Assistant to support C-level executives in a fast-paced corporate environment. The role involves managing calendars, coordinating travel, preparing reports, and handling confidential communications with tact and discretion.

Candidates should have a strong office/administrative background, exceptional MS Office skills, and the ability to interact with stakeholders across departments.

Qualifications

• High school education plus significant experience providing specialized administrative support to C-suite, or equivalent combination of experience and education.
• Some college courses preferred.
• Familiarity with pharmaceutical business, medical terminology, and financial/business terminology.
• Experience supporting Clevel executives as a Executive Assistant.
• Superior proficiency utilizing Microsoft Office Suite (Word, Excel, Power Point), voicemail, email and Outlook calendar.
• Accurate and efficient keyboard skills are necessary.
• Requires flexibility, openness to suggestions, highly effective verbal, written, interpersonal and team-oriented skills with ability to interact with staff from multiple departments.
• Possesses strong analytical skills with ability to work independently and carry out detailed instructions.

Responsibilities

• Reviews, prioritizes and responds to incoming mail, voicemail, email, and confidential documents.
• Communicates with Executive staff and all levels of personnel inside and outside the company to gather and convey information pertaining to executive's office and responsibilities.
• Assists clients, customers, or others with general information in a professional manner.
• Acts as an information source on organizational policies and procedures.
• Maintains Executive(s) global schedule and calendar.
• Gathers, compiles, and reports information relevant to departmental needs and projects including those of a confidential nature.
• Prepares presentations, tables, charts, memorandums, reports, and other material as needed for executive meetings.
• Participates in planning functions and executing events.
• Initiates required administrative reports.
• Sets up and administers filing systems.
• Manages travel arrangements including preparing detailed itineraries for each trip.
• May assist in developing, implementing, and monitoring internal operating systems and procedures.
• Gathers information, searches files and records, and makes personal contacts to obtain specific information in order to prepare detailed reports and compose correspondence.

Skills

Executive support to C-suite

Calendar & travel management

MS Office & Outlook

Strong communication

Education

High school diploma

Some college

Tools

Microsoft Office Suite

Outlook

Job description

Executive Assistant to C-Level

Syneos Health is a leading fully integrated biopharmaceutical solutions organization built to accelerate customer success. We translate unique clinical, medical affairs and commercial insights into outcomes to address modern market realities.

Every day we perform better because of how we work together, as one team, each the best at what we do. We bring a wide range of talented experts together across a wide range of business-critical services that support our business. Every role within Corporate is vital to furthering our vision of Shortening the Distance from Lab to Life.

Discover what our 29,000 employees, across 110 countries already know.

WORK HERE MATTERS EVERYWHERE

Why Syneos Health

• We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.
• We are committed to our Total Self culture - where you can authentically be yourself. Our Total Self culture is what unites us globally, and we are dedicated to taking care of our people.
• We are continuously building the company we all want to work for and our customers want to work with. Why? Because when we bring together diversity of thoughts, backgrounds, cultures, and perspectives - we're able to create a place where everyone feels like they belong.

Job Responsibilities

JOB SUMMARY

Performs complex and confidential administrative duties requiring ability to work independently with minimal supervision using discretion and independent judgment.Responsibilities typically include collecting and analyzing data to produce reports with high utilization of PC-based software packages, processing spreadsheets, and graphics, etc.

JOB RESPONSIBILITIES

• Reviews, prioritizes and responds to incoming mail, voicemail, email, and confidential documents.Determines if executive action is required.
• Communicates with Executive staff and all levels of personnel inside and outside the company to gather and convey information pertaining to executive's office and responsibilities.Reviews and prioritizes activities, takes action and escalates critical matters.Refers routine matters to appropriate parties for action and follows up to ensure proper disposition.
• Assists clients, customers, or others with general information in a professional manner.
• Acts as an information source on organizational policies and procedures.
• Maintains Executive(s) global schedule and calendar.Schedules business meetings both inside and outside of the office via an electronic calendar.
• Gathers, compiles, and reports information relevant to departmental needs and projects including those of a confidential nature.Prepares presentations, tables, charts, memorandums, reports, and other material as needed for executive meetings.
• Participates in planning functions and executing events.
• Initiates required administrative reports.
• Sets up and administers filing systems.
• Manages travel arrangements including preparing detailed itineraries for each trip.
• May assist in developing, implementing, and monitoring internal operating systems and procedures.
• Gathers information, searches files and records, and makes personal contacts to obtain specific information in order to prepare detailed reports and compose correspondence.

QUALIFICATION REQUIREMENTS

• High school education plus significant experience providing specialized administrative support to C-suite, or equivalent combination of experience and education.
• Some college courses preferred.
• Familiarity with pharmaceutical business, medical terminology, and financial/business terminology.
• Experience supporting Clevel executives as a Executive Assistant
• Superior proficiency utilizing Microsoft Office Suite (Word, Excel, Power Point), voicemail, email and Outlook calendar.
• Accurate and efficient keyboard skills are necessary.
• Requires flexibility, openness to suggestions, highly effective verbal, written, interpersonal and team-oriented skills with ability to interact with staff from multiple departments.
• Possesses strong analytical skills with ability to work independently and carry out detailed instructions, perform several tasks simultaneously, to organize and prioritize work while meeting aggressive deadlines with accuracy and attention to detail.

At Syneos Health, we believe in providing an environment and culture in which Our People can thrive, develop and advance. We reward and recognize our people by providing valuable benefits and a quality-of-life balance. The benefits for this position may include a company car or car allowance, Health benefits to include Medical, Dental and Vision, Company match 401k, eligibility to participate in Employee Stock Purchase Plan, Eligibility to earn commissions/bonus based on company and individual performance, and flexible paid time off (PTO) and sick time. Because certain states and municipalities have regulated paid sick time requirements, eligibility for paid sick time may vary depending on where you work. Syneos complies with all applicable federal, state, and municipal paid sick time requirements.

Salary Range:

The base salary range represents the anticipated low and high of the Syneos Health range for this position. Actual salary will vary based on various factors such as the candidate's qualifications, skills, competencies, and proficiency for the role.

Get to know Syneos Health

Over the past 5 years, we have worked with 94% of all Novel FDA Approved Drugs, 95% of EMA Authorized Products and over 200 Studies across 73,000 Sites and 675,000+ Trial patients.

No matter what your role is, you'll take the initiative and challenge the status quo with us in a highly competitive and ever-changing environment. Learn more about Syneos Health.

http://www.syneoshealth.com

Additional Information

Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees. The Company is committed to compliance with the Americans with Disabilities Act, including the provision of reasonable accommodations, when appropriate, to assist employees or applicants to perform the essential functions of the job.