Executive Assistant to Accounting Manager - Bilingual

Taxleaf; Miami (FL); On-site; USD 36,000 - 60,000; Full time

Job summary

Taxleaf in Miami seeks an administrative assistant to support the Accounting Manager with daily operations, handling calls, calendar management, and client communications. You will assist with tax return prep and bookkeeping reviews using Leafnet, while maintaining records and ensuring smooth workflow.

Fluency in Spanish is required; English preferred. The role requires strong organization, multitasking, and discretion in handling confidential information, working both independently and with the

Qualifications

• Bachelor's degree or equivalent experience.
• Minimum one year of administrative assistant experience or related role.
• Minimum one year of accounting, bookkeeping, or related financial field.
• Fluency in Spanish required; English proficiency strongly preferred.
• Proficiency in Microsoft Office and Microsoft Teams.
• Excellent written and verbal communication skills.
• Strong organizational, analytical, and multitasking abilities.
• Proven attention to detail and ability to manage competing priorities.
• Ability to work independently with minimal supervision and in a team.

Responsibilities

• Serve as primary liaison between clients and Accounting Manager—screen calls and visitors and route communications.
• Manage Accounting Manager's calendar, schedule meetings, and send correspondence.
• Perform accounting support duties including tax return preparation assistance and bookkeeping reviews.
• Maintain accurate records and databases; prepare status reports.
• Use Leafnet to place orders, process payments, complete projects, and document client interactions
• Follow up on pending actions, services, and sales leads for timely resolution.
• Provide consistent communication to accounting and sales teams to support internal workflow.
• Handle document management tasks: printing, faxing, mailing, copying, scanning, filing, and emailing.
• Prepare professional correspondence and letters.
• Coordinate with staff and departments as needed; contact government offices as required.
• Assess and prioritize matters for the Accounting Manager; redirect as appropriate.
• Maintain confidentiality of all company and client information.

Skills

Spanish language

Written & verbal communication

Organization

Analytical thinking

Detail oriented

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Microsoft Teams

Job description

Taxleaf in Miami seeks an administrative assistant to support the Accounting Manager with daily operations, handling calls, calendar management, and client communications. You will assist with tax return prep and bookkeeping reviews using Leafnet, while maintaining records and ensuring smooth workflow.

Fluency in Spanish is required; English preferred. The role requires strong organization, multitasking, and discretion in handling confidential information, working both independently and with the