Executive Assistant to the Accounting Manager

Product Pulse; Florida; On-site; USD 40,000 - 55,000; Full time

Job summary

Product Pulse is seeking an Administrative Assistant to support the Accounting Manager with daily operations in Florida. The role involves handling client communication, maintaining records, and providing accounting support.

The ideal candidate should have a Bachelor’s degree, fluency in Spanish, and experience in administrative and accounting roles. Excellent communication and organizational skills are essential, along with proficiency in Microsoft Office and Leafnet.

Qualifications

• Minimum one year of experience as an administrative assistant or in a related role.
• Minimum one year of experience in accounting, bookkeeping, or a related financial field.
• Proven attention to detail and ability to manage competing priorities.

Responsibilities

• Serve as the primary liaison between clients and the Accounting Manager.
• Manage and maintain the Accounting Manager's calendar.
• Perform accounting support duties including tax return preparation assistance.
• Maintain accurate and up-to-date records and databases.
• Provide consistent communication to the accounting and sales teams.

Skills

Fluency in Spanish

Proficiency in Microsoft Office

Excellent written and verbal communication skills

Strong organizational skills

Customer service orientation

Education

Bachelor's degree or equivalent experience

Tools

Leafnet

Microsoft Teams

Job description

Job Purpose

Support the Accounting Manager with daily operations at Contador Miami's office. Responsibilities include receiving, processing, and filing paperwork; attending to clients via phone, email, and in person; and using Leafnet as the primary client management platform.

Qualifications

• Bachelor's degree or equivalent experience
• Minimum one year of experience as an administrative assistant or in a related role
• Minimum one year of experience in accounting, bookkeeping, or a related financial field
• Fluency in Spanish required; English proficiency strongly preferred
• Proficiency in Microsoft Office and Microsoft Teams
• Excellent written and verbal communication skills
• Strong organizational, analytical, and multitasking abilities
• Proven attention to detail and ability to manage competing priorities
• Ability to work independently with minimal supervision as well as collaboratively in a team
• Customer service orientation and strong interpersonal skills
• Proactive, resourceful, and self-driven work style

Responsibilities

• Serve as the primary liaison between clients and the Accounting Manager—receive and screen phone calls and visitors, take messages, and route communications with professionalism and discretion
• Manage and maintain the Accounting Manager's calendar, schedule meetings, and send correspondence
• Perform accounting support duties including tax return preparation assistance and bookkeeping reviews
• Maintain accurate and up-to-date records and databases; prepare regular status reports
• Use Leafnet to place orders, process payments, complete projects, and document all client interactions
• Follow up on pending actions, services, and sales leads to ensure timely resolution
• Provide consistent communication to the accounting and sales teams to support an efficient internal workflow
• Handle document management tasks: printing, faxing, mailing, copying, scanning, filing, and emailing
• Compose and prepare professional correspondence and letters
• Coordinate with other staff members and departments as needed
• Place calls to government offices as required
• Assess and prioritize matters for the Accounting Manager; handle or redirect tasks as appropriate
• Maintain strict confidentiality of all company and client information in accordance with established policies
• Perform additional duties and special projects as assigned by the department head