Executive Assistant to 2 VPs — Calendar & Travel Pro

Crown Castle; Houston (TX); On-site; USD 68,000 - 94,000; Full time

Benefits offered by this job

Healthcare plans

401(k) with company match

Paid time off (PTO)

Tuition reimbursement

Scholarship program

Charitable matching

Free beverages & snacks

Job summary

Crown Castle is seeking an Executive Assistant in Houston to provide high-level support to two Vice Presidents. The role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment.

The in-office position may include occasional remote work with prior manager approval. You will coordinate meetings, travel, and materials, and partner with other administrative staff for coverage and efficiency.

Qualifications

• High school diploma or equivalent required; bachelor’s preferred.
• Experience supporting senior leaders, VP level preferred; multiple executives support a plus.
• Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams) required.

Responsibilities

• Provide comprehensive administrative support to two Vice Presidents.
• Manage complex calendars, prioritize scheduling requests, and resolve conflicts proactively.
• Act as gatekeeper by evaluating requests, determining priorities, and protecting executive time.
• Coordinate and prepare materials for meetings, presentations, and leadership discussions.
• Draft, edit, and proofread correspondence, reports, and other business documents.
• Handle confidential and sensitive information with discretion and professionalism.
• Arrange domestic travel, including flights, hotels, ground transportation, and itineraries.
• Prepare and submit accurate expense reports; monitor travel/expense budgets.

Skills

Calendar management

Travel coordination

Verbal & written communication

Discretion

Multitasking

Education

High School diploma or equivalent

Bachelor’s degree preferred

Tools

Outlook

Word

PowerPoint

Excel

Teams

MS Office

Job description

Crown Castle is seeking an Executive Assistant in Houston to provide high-level support to two Vice Presidents. The role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment.

The in-office position may include occasional remote work with prior manager approval. You will coordinate meetings, travel, and materials, and partner with other administrative staff for coverage and efficiency.