Executive Assistant - TDS

TD; New York (NY); On-site; USD 75,000 - 105,000; Full time

Job summary

An established industry player is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to a senior executive. This role demands exceptional organizational and communication skills, as well as the ability to manage confidential information with discretion. You will be responsible for coordinating high-level functions, preparing meeting materials, and ensuring the smooth operation of executive schedules. Join a dynamic team that values growth, innovation, and community, while enjoying a competitive salary and a robust total rewards package that includes health benefits and career development opportunities.

Benefits

Health benefits

Retirement plans

Paid time off

Career development

Recognition programs

Qualifications

• 2+ years of experience in administrative roles with strong clerical skills.
• Ability to handle confidential information and manage executive schedules.

Responsibilities

• Provide high-level administrative support to senior executives.
• Coordinate meetings, prepare reports, and manage sensitive information.

Skills

Administrative Support

Organizational Skills

Communication Skills

MS Office Proficiency

Time Management

Education

Associate's or Bachelor's degree

2+ years of related experience

Tools

MS Office

Lotus Notes

Job description

Join to apply for the Executive Assistant - TDS role at TD.

Work Location: New York, New York, États-Unis d'Amérique

Hours: 40

Line Of Business: Administration

Pay Detail: $75,000 - $105,000 USD

TD is committed to fair and equitable compensation opportunities, growth, and skill development. The actual offered base pay varies based on skills, experience, location, and organizational needs. Candidates are encouraged to discuss compensation with recruiters.

Job Description

The Executive Assistant I - TDS provides highly skilled, confidential, and diversified administrative support to a senior executive, handling complex activities requiring discretion and judgment. This role interacts with all levels within the company and external organizations, managing highly confidential materials, and may supervise administrative staff. Responsibilities include coordinating high-level functions, preparing meeting materials, and managing sensitive information.

Depth & Scope

• Provides high-level administrative support ensuring quality service and professionalism
• Manages multiple tasks efficiently, meeting deadlines
• Prepares and completes reports, presentations, correspondence, and other documentation accurately
• Schedules meetings, manages calendars, and organizes logistics
• Maintains proficiency with relevant software (MS Office, Lotus Notes, etc.)
• Responds to inquiries promptly and appropriately
• Ensures confidentiality and exercises discretion in all matters
• Prioritizes tasks, manages workflow, and communicates effectively
• Identifies and suggests improvements to job functions
• Participates as a team player and contributes to a positive environment
• Supports the team by developing knowledge and reporting on project statuses

Education & Experience

• Associate's or Bachelor's degree, or equivalent experience
• 2+ years of related experience
• Exceptional clerical and administrative skills
• Knowledge of division operations and terminology
• Ability to work independently with strong organizational skills
• Excellent written and verbal communication skills
• Proficiency with spreadsheets, reporting, and presentation software

Physical Requirements

Includes sedentary work, frequent multitasking, and operating office equipment. Travel may be occasional. Specific physical demands are detailed in the original description.

Who We Are

TD Securities offers capital markets products and services globally, with a focus on innovation, execution, and experience. We are growth-oriented, people-focused, and community-minded, dedicated to delivering value to our clients daily.

Our Total Rewards Package

Includes base salary, incentives, health benefits, retirement plans, paid time off, discounts, career development, and recognition programs.

Additional Information

We support colleague development through training, mentoring, and career conversations. We provide onboarding and are committed to accessibility for applicants with disabilities.

All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.