Executive Assistant-Tax

Falcon Rappaport & Berkman; United States; Remote; USD 105.000 - 120.000; Vollzeit

Zusammenfassung

Falcon Rappaport & Berkman LLP is seeking an Executive Assistant for the Tax Department in the United States. You will provide organized, proactive support, handling calendars, meetings, travel, and confidential information with discretion.

The role is overtime exempt with varying weekly hours throughout the year, offering growth opportunities within the Firm.

Qualifikationen

• Bachelor's or associate degree preferred.
• Experience as an EA in a professional firm (law, accounting, consulting, etc.).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities in a fast-paced environment.
• Ability to handle sensitive information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel).
• Familiarity with AI-assisted administrative tasks is a plus.

Aufgaben

• Manage a high volume calendar with many participants; coordinate travel.
• Serve as liaison between executives, assistants, and internal/external stakeholders.
• Collaborate with departmental project managers for operational efficiency.
• Assist with billing, time entry, and expense reporting.
• Support Marketing and Business Development events and calls.
• Answer and direct phone calls; relay messages as needed.
• Maintain positive relationships with clients, vendors, and staff.
• Support special projects and initiatives with leadership.

Kenntnisse

Communication skills

Organizational skills

Time management

Multitasking

Discretion with sensitive information

Jargon familiarity

Office coordination

Ausbildung

Associate or Bachelor's degree

Tools

Microsoft Office

Jobbeschreibung

Estimated Annual Salary range for this position is $105,000-$120,000

About FalconRappaport & Berkman LLP:

Falcon Rappaport & Berkman LLP is a full-service, rapidly growing, and entrepreneurial law firm focused on an interdisciplinary approach to the practice. Our team is composed of thought leaders across a variety of practice areas, including some of the nation’s leading voices on web3, taxation, and a variety of other fields. We bring together experts acrossallofour departments to achieve extraordinary results.With us, respect, appreciation, and quality of life comefirst and foremost. We care deeply about the people we bring into our firm and offer a unique emphasis on professional development, marketing, and overall balance. We work collaboratively across the entire firm to drive client success.

Position Overview:

The Executive Assistant delivers organized, proactive, and professional support to the Tax Department. This role demands exceptional communication, administrative, and multitasking abilities to ensure efficiency and accuracy in a fast-paced legal environment. The Executive Assistant plays a vital part in facilitating executive-level operations while upholding the highest standards of confidentiality in one of the fastest-growing departments at the Firm.

This position is overtime exempt; for eight months out of the year (January through August), it will be an approximately 45-50 hour per week position. For the remaining four months (September through December), it will be an approximately 50-55 hour per week position. While not guaranteed, the Firm has internal opportunities for growth and advancement for any person who excels in this role, although responsibility and compensation can increase within the role itself over time.

Key Responsibilities:

• Managehigh volume ofcalendarappointments, schedulemeetings with many participants both inside and outside the Firm, and coordinate travel arrangements.
• Serve as a liaison between executives, executive assistants on other teams,and internal/external stakeholders.
• Work closelywithdepartmental projectmanager to ensure operational efficiency.
• Assistwith billing, time entry, and expense reporting.
• Assist the Marketing and Business Development departments in coordinating firm events, meetings,conferences,and opportunity calls.
• Answer and direct phonecalls;sendmessages to appropriate staffas needed.
• Maintain positive relationships with clients, vendors, and staff.
• Support special projects and initiatives alongside departmental leadership and Firm executives.

Qualifications:

• Associate or bachelor’sdegree preferred.
• Experience as an EA, preferably in a professional firm (law, accounting, consulting, brokerage, etc.).
• Ability to quickly pick up the jargon and other terminology used by the department.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities. Ability to multitask and thrive in a fast-paced environment.
• Ability to handle sensitive information with discretion.
• Highproficiencyin Microsoft Office Suite, particularly Word and Excel; ability to quickly pick up the particulars of the legal software the Firm uses.
• Familiarity with how artificial intelligence can be used to increase efficiency and accuracy of administrative tasks.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.

Core Competencies:

• Detail-oriented, thorough, and polished.
• Reliable and proactive with a bias toward action.
• Ability to work both independently and as part of a team, depending on what the situation calls for.