Executive Assistant, Student Affairs & Campus Programs

EmergencyMD; Town of Lewiston (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Low-cost health benefits

403b employer contribution

Tuition assistance at Niagara Univ.

Tuition exchange for dependents

Generous holidays (20 days)

Job summary

Niagara University seeks an Executive Assistant to support the Offices of Student Affairs, Dean of Students, Campus Activities, and the Intercultural Engagement Center. The role provides professional support, technical assistance, event planning, calendar maintenance, and exceptional customer service to internal and external contacts.

Responsibilities include meeting coordination, minute-taking, budget and procurement tasks, travel arrangements, and maintaining sensitive information with

Qualifications

• High School diploma required; an Associate or Bachelor degree is preferred.
• Three to five years of progressive administrative office experience is preferred.
• Demonstrates professional demeanor and strict confidentiality.
• Proficient with Microsoft Office and basic computer skills.
• Excellent written and verbal communication and meeting support skills.

Responsibilities

• Provide professional, welcoming contact for visitors and calls; manage calendars and contacts.
• Attend internal and external meetings as a representative or note taker.
• Schedule meetings, prepare agendas, take minutes, and maintain files.
• Process budget revisions, purchase orders, travel authorizations, and reimbursement vouchers.
• Coordinate events and travel; support committees and special programs as needed.
• Maintain confidential records and financial/business documents with discretion.

Skills

Office administration

Calendar management

Meeting coordination

Communication

Confidentiality

Customer service

English language proficiency

Education

High School diploma

Associate's or Bachelor degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Google Drive

Job description

Niagara University seeks an Executive Assistant to support the Offices of Student Affairs, Dean of Students, Campus Activities, and the Intercultural Engagement Center. The role provides professional support, technical assistance, event planning, calendar maintenance, and exceptional customer service to internal and external contacts.

Responsibilities include meeting coordination, minute-taking, budget and procurement tasks, travel arrangements, and maintaining sensitive information with