Executive Assistant to VPBFA & Strategic Initiatives

The California State University; Northern (KY); Hybrid; USD 79,000 - 86,000; Full time

Job summary

The California State University Channel Islands is seeking an Executive Assistant to the VPBFA & Coordinator for Strategic Initiatives to manage the executive calendar, confidential records, and campus-wide scheduling.

The role supports the Budget, Resource Planning and Analysis office, coordinates meetings, travel, and communications, and advances divisional priorities. Strong writing and MS Office skills are required.

Qualifications

• A bachelor’s degree is required.
• Five years of increasingly responsible secretarial and administrative work experience for a high-level administrator; or a combination of a master’s degree with two years of experience in higher education.
• Excellent writing skills and thorough knowledge of English grammar, spelling, and punctuation. Knowledge of MS Outlook, Word, PowerPoint and Excel; ability to perform mail merges and create spreadsheets.

Responsibilities

• Maintain the Interim VPBFA's complex calendar and private records; serve as a primary contact for the office.
• Review office mail and respond or direct as needed; handle confidential information with discretion.
• Coordinate domestic travel requests and expense reimbursements; oversee logistics for division-wide meetings and events.

Skills

Excellent writing

Professional communication

Customer service

Education

Bachelor's degree

Tools

MS Outlook

MS Word

PowerPoint

Excel

Job description

The California State University Channel Islands is seeking an Executive Assistant to the VPBFA & Coordinator for Strategic Initiatives to manage the executive calendar, confidential records, and campus-wide scheduling.

The role supports the Budget, Resource Planning and Analysis office, coordinates meetings, travel, and communications, and advances divisional priorities. Strong writing and MS Office skills are required.