Executive Secretary

United Trading Group; Salt Lake City (UT); Hybrid; USD 34,000 - 54,000; Full time

Job summary

The Department of Health and Human Services in Utah seeks an Executive Secretary to provide high-level administrative support in a hybrid role based in Salt Lake City. You will coordinate agency office functions, act as liaison between units, and ensure information flows efficiently to management, staff, clients and customers.

The role requires strong technical skills with Google and Microsoft tools, plus keen organizational abilities to track and manage projects over time.

Qualifications

• Strong technical skills with Google and Microsoft suites.
• Excellent organizational and project-tracking abilities.

Responsibilities

• Coordinate specialized agency office functions or activities.
• Act as liaison between the office and other units.
• Provide information to management, staff, clients or customers.
• Assist staff and public.
• Prepare/process documents and ensure accuracy and policy alignment.
• Draft correspondence, reports and other written materials.
• Assist in leading staff and monitor quality of work.

Skills

Google suite

Microsoft Office

Adobe

Organizational skills

Tools

Google Drive

Google Docs

Google Forms

Google Sheets

Google Calendar

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe

Job description

Executive Secretary

Full-Time

Benefits Eligibility – This position is eligible for a full benefits package.

Salary – $16.33 - $25.90 Hourly Wage

Remote Work / In-Office – Hybrid

Application Deadline – 10/12/2026*

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Key Responsibilities

• Coordinate specialized agency office functions or activities.
• Acts as liaison between the office and other functional units of the agency.
• Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
• Provides assistance to staff and public.
• Prepares and/or processes documents; reviews for accuracy and completeness; updates information and/or evaluates against policy; compares elements for consistency or logical relationships, etc.
• Writes or drafts correspondence, reports, documents and/or other written materials.
• Assist in leading staff; delegate work assignments, monitor/review quality of work, provide technical assistance or training, and provide input as requested on performance appraisal.

Qualifications

Minimum Requirements

• Has strong technical skills, including but not limited to Google (drive, docs, forms, spreadsheets, presentations, calendar, and email), Microsoft (Word, Excel, PowerPoint, and Publisher), and Adobe.
• Has organizational skills, including project tracking and management over time.

About the Role

Location –

195 North 1950 West

Salt Lake City, Utah, 84116

United States

Background Check Required – Yes

Drug Test Required –

Schedule Code – B - Competitive Career Service

Why You Should Join Our Team

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah,

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

The Department of Health and Human Services is dedicated to providing care for individuals and families in Utah. Utah Division of Juvenile Justice and Youth Services (JJYS) provides a continuum of prevention, intervention, supervision and rehabilitation services and programs to youth offenders while assuring public safety. For more information on Juvenile Justice and Youth Services with the Department of Health and Human Services, please click !

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact [phone].