Executive Assistant & Startup Project Lead

Jewish Federation of Greater Dallas; Newark (NJ); On-site; USD 85,000 - 125,000; Full time

Job summary

The Executive Assistant & Project Coordinator supports the COO by driving cross-functional projects to completion, managing daily administrative functions, and coordinating communications for the Executive office. Exceptional organizational skills and discretion are essential to plan, track, and execute initiatives while maintaining smooth day-to-day operations.

You will assist with university start-up efforts, build master project plans, and track accreditation timelines, coordinating with

Qualifications

• Bachelor's degree preferred in related field.
• 5+ years of executive administrative assistant or project management experience is preferred.
• Proficiency with Microsoft Office Suite, especially PowerPoint and Excel.
• Strong written and verbal communication abilities.

Responsibilities

• Plan, track, and manage executive-level projects from initiation through completion with timelines, milestones, and status reports.
• Ensure deadlines by identifying risks, dependencies, and bottlenecks and escalating as needed.
• Maintain detailed project documentation and action-item logs; follow through until closed.
• Provide regular status updates to team members and stakeholders on timelines and deliverables.
• Prepare and distribute materials for ELT meetings and communications.
• Support the COO with administrative and project-management tasks for a university start-up, coordinating timelines, filings, and communications across accreditation, licensure, staffing, and facilities.

Skills

Project management

Executive support

Communication

Attention to detail

MS Office

PowerPoint

Excel

Travel arrangements

Document control

Discretion

Education

Bachelor's degree preferred

Tools

Wrike

Job description

The Executive Assistant & Project Coordinator supports the COO by driving cross-functional projects to completion, managing daily administrative functions, and coordinating communications for the Executive office. Exceptional organizational skills and discretion are essential to plan, track, and execute initiatives while maintaining smooth day-to-day operations.

You will assist with university start-up efforts, build master project plans, and track accreditation timelines, coordinating with