Executive Assistant - Specialty Insurance

CRC Group; Austin (TX); On-site; USD 42,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan with company match

Paid time off including holidays

Parental leave

Job summary

CRC Group seeks an organized administrative professional to provide clerical support within a busy department. The role focuses on maintaining records, scheduling, communications, and general office tasks under supervision.

The ideal candidate will have a high school diploma, 2–3 years of admin or clerical experience, and proficiency with Microsoft Office to help keep databases accurate and up-to-date.

Qualifications

• High school diploma or equivalent is required.
• Minimum of 2–3 years of administrative or clerical experience.
• Experience with Microsoft Office Suite and basic office equipment operation.
• Exposure to scheduling tools and enterprise systems is preferred.

Responsibilities

• Prepare, process, and maintain correspondence, reports, and records in accordance with established procedures.
• Manage calendars, schedule meetings, and coordinate travel arrangements for team members.
• Respond to internal and external inquiries, resolving routine issues or escalating as appropriate.
• Maintain office filing systems, including both physical and electronic records, ensuring accuracy and confidentiality.
• Assist with data entry, document verification, and updating various databases or systems.
• Support event planning activities such as logistics, materials preparation, and follow-up.
• Monitor and order office supplies to ensure availability and cost-efficiency.

Skills

Strong organizational skills

Attention to detail

Effective verbal and written skills

Time management

Customer service skills

Education

High school diploma or equivalent

2–3 years of administrative or clerical experience

Tools

Microsoft Office Suite

Scheduling tools

Enterprise systems

Job description

Regular or Temporary:Regular

Language Fluency:

English (Required)

Work Shift: 1st Shift (United States of America)

Please review the following job description:Provides intermediate-level administrative and clerical support to ensure efficient operations within a department or business unit. Manages routine office tasks, maintains records, processes documentation, and assists with scheduling and communications under general supervision.

KEY RESPONSIBILITIES

Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.

• Prepare, process, and maintain correspondence, reports, and records in accordance with established procedures.
• Manage calendars, schedule meetings, and coordinate travel arrangements for team members.
• Respond to internal and external inquiries, resolving routine issues or escalating as appropriate.
• Maintain office filing systems, including both physical and electronic records, ensuring accuracy and confidentiality.
• Assist with data entry, document verification, and updating various databases or systems.
• Support event planning activities such as logistics, materials preparation, and follow-up.
• Monitor and order office supplies to ensure availability and cost-efficiency.

EDUCATION AND EXPERIENCE

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent is required.
• Minimum of 2–3 years of administrative or clerical experience.
• Experience with Microsoft Office Suite and basic office equipment operation.
• Exposure to scheduling tools and enterprise systems is preferred.

CERTIFICATIONS / LICENSES / REGISTRATIONS

• No specific certifications, licenses, or registrations are required.

FUNCTIONAL SKILLS

• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills and attention to detail.
• Effective verbal and written communication abilities.
• Ability to prioritize tasks and manage time effectively.
• Demonstrated problem-solving and customer service skills.
• Familiarity with database systems and document management tools.

General Description of Available Benefits for Eligible Employees of CRC Group

At CRC Group, we're committed to supporting every aspect of teammates' well-being – physical, emotional, financial, social, and professional. Our best-in-class benefits program is designed to care for the whole you, offering a wide range of coverage and support. Eligible full-time teammates enjoy access to medical, dental, vision, life, disability, and AD&D insurance; tax-advantaged savings accounts; and a 401(k) plan with company match. CRC Group also offers generous paid time off programs, including company holidays, vacation and sick days, new parent leave, and more. Eligible positions may also qualify for restricted stock units and/or a deferred compensation plan.

CRC Group supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate against individuals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. CRC Group is a Drug Free Workplace.

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