Executive Assistant | Shelby | Full Time

Logan Health; Montana; Hybrid; USD 42,000 - 56,000; Full time

Job summary

Logan Health is seeking an experienced Executive Assistant to provide executive, administrative and development support to the President and SLT. This role serves as the primary contact for all constituencies and helps fulfill our mission of quality, compassionate care.

It requires strong organization, discretion, and teamwork in a healthcare setting. Responsibilities include managing correspondence, scheduling, meeting coordination, preparing reports and maintaining confidential information.

Qualifications

• Minimum of three years’ work experience in a similar role required.
• Minimum of two years’ college or vocational training preferred.
• Healthcare experience preferred.
• Ability to take initiative to evaluate and solve problems daily.
• Strong typing speed and accuracy expected.
• High standards of professionalism and integrity.

Responsibilities

• Provides support to the President for correspondence, scheduling and projects.
• Coordinates meetings and prepares agendas, takes minutes and follows up on actions.
• Drafts reports, letters, proposals and coordinates written communication for the President.
• Maintains and reconciles expense reports and assists CFO as needed.
• Gathers information from leadership and departments to prepare reports and presentations.
• Handles confidential information with discretion and maintains confidential files.
• Acts as liaison with departments and external agencies and supports API timekeeping.

Skills

Typing 65 wpm

Excellent communication

Scheduling

Organizational skills

Confidentiality

Team player

Microsoft Office

Education

2+ years college or vocational training

Tools

Microsoft Office Suite

Job description

This position provides executive, administrative and development support to assigned President and Senior Leadership Team (SLT). Serves as the primary point of contact for all constituencies on all matters pertaining to the President. Supports the organization in fulfilling the mission, vision, and values of Logan Health.**Our Mission**: Quality, compassionate care for all.**Our Vision**: Reimagine health care through connection, service and innovation.**Our Core Values**: Be Kind | Trust and Be Trusted | Work Together | Strive for Excellence.**Qualifications:*** Minimum of three (3) years’ work experience in a similar role required.* Minimum of two (2) years’ college or vocational training preferred. Experience in healthcare preferred.* Ability to take initiative to evaluate, anticipate future needs and institute problem solving on a daily basis. Possess ability to come up with ideas, solutions and opportunities.* Demonstrated ability to type 65 wpm with high percentage of accuracy preferred.* Promotes excellence through setting high standards and providing high quality outcomes.* Ability to act with integrity, kindness, and exhibit empathy.* Excellent organizational skills, detail-oriented, a self-starter, possess critical thinking skills and be able to set priorities and function as part of a team as well as independently.* Commitment to working in a team environment and maintaining confidentiality as needed.* Excellent verbal and written communication skills including the ability to communicate effectively with various audiences.* Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.* Possess and maintain computer skills to include working knowledge of Microsoft Office Suite and ability to learn other software as needed**Job Specific Duties:*** Provides support to President in relation to all correspondence, scheduling and other projects as assigned. Consistently recognizes and prioritizes tasks, dealing with them promptly.* Exhibits a commitment to professionalism while undertaking all tasks and in all interactions. Stays well informed and attentive to opportunities to use critical thinking skills. Exhibits forward thinking with ideas, solutions and opportunities.* Coordinates meetings and all support services and/or equipment needed. Prepares agendas for, and acts as scribe for assigned meetings. Publishes minutes according to protocol and follows up on projects/assignments initiated from meeting in a timely manner.* Drafts reports, letters, proposals, and prepares and coordinates oral and written communication on behalf of the President.* Maintains and tracks expense reports and provides reconciliations to CFO in a timely manner.* Assists in the preparation of reports by gathering information from leadership, other departments and stakeholders. Reviews data as requested and formats information. Creates and presents data to President in form requested (spreadsheet, charts, graphs, presentation, etc.).* Receives, handles, and stores confidential information appropriately. Maintains confidential files and documents per department protocol.* Exhibits a positive team approach by being flexible with schedule and assists other Presidents and Executive Assistants as needed. Contributes to a positive work climate and the overall team effort of the department. Acts as a liaison with other departments and outside agencies.* Serves as contact in regards to API timekeeping.The above essential functions are representative of major duties of positions in this job classification. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned similar to the above consistent with knowledge, skills and abilities required for the job. Not all of the duties may be assigned to a position.Maintains regular and consistent attendance as scheduled by department leadership.**Shift:**Day Shift - 8 Hours (United States of America)**Schedule:**Logan Health operates 24 hours per day, seven days per week. Schedules are set to accommodate the requirements of the position and the needs of the organization and may be adjusted as needed.**Notice of Pre-Employment Screening Requirements**If you receive a job offer, please note all offers are contingent upon passing a pre-employment screening, which includes:* Criminal background check* Reference checks* Drug Screening* Health and Immunizations Screening* Physical Demand Review/Screening**Equal Opportunity Employer**Logan Health is an Equal Opportunity Employer (EOE/AA/M-F/Vet/Disability). We encourage all qualified individuals to apply for employment. We do not discriminate against any applicant or employee based on protected veteran status, race, color, gender, sexual orientation, religion, national origin, age, disability or any other basis protected by applicable law. If you require accommodation to complete the application, testing or interview process, please notify Human Resources.