Executive Assistant (Senior Coordinator, Admin)

Prattwhitney; Tucson (AZ); On-site; USD 53,000 - 101,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) match

Flexible work schedules

Paid time off

Job summary

RTX is seeking an experienced Administrative Assistant to support executives across multiple locations. You will manage calendars, coordinate meetings, prepare reports, and process travel and expenses with discretion and professionalism.

Requires an active Secret U.S. government security clearance and a minimum AA/AS degree with at least six years of relevant experience. This onsite role offers comprehensive benefits and the chance to contribute to a leading aerospace and defense company.

Qualifications

• AA/AS degree with a minimum of 6 years of relevant experience.
• Microsoft Office experience.
• Experience with meeting coordination and logistics.
• Administrative or office support experience in roles involving general administrative or office support tasks.
• An active and transferable Secret U.S. government issued security clearance is required prior to start with the ability to obtain program access or Top Secret after start.

Responsibilities

• Manage calendars and adjust schedules across multiple locations and time zones.
• Coordinate travel arrangements and complete expense reports in a timely manner.
• Arrange conference rooms, catering, AV and other services for meetings.
• Prepare documents including meeting minutes, presentations, and reports.
• Attend meetings and assist with onboarding/offboarding activities for employees.

Skills

Microsoft Office

Meeting coordination

Administrative support

Education

AA/AS degree

Job description

At RTX, the world's largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. Raytheon brings the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. We deliver solutions that help our nation and allies defend freedoms and deter aggression, creating a safer, more secure world.

Date Posted: 2026-10-07 Country: United States of America Location: US-AZ-TUCSON-808 ~ 1151 E Hermans Rd ~ BLDG 808 Position Role Type: Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirements: Active and transferable U.S. government issued security clearance is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance Security Clearance Type: Secret - Current Security Clearance Status: Active and existing security clearance required on day 1

What You Will Do

• Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes.
• Attention to detail is a must as multiple locations and time zones are employed.
• Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones.
• Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner.
• Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences.
• Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials.
• Submit visit requests via approved Raytheon tools.
• Process employee changes utilizing approved Raytheon tools.
• Attend meetings and other functions as requested.
• Plan and coordinate on-boarding and off-boarding activities for employees.
• Work with the admin team on various projects, as well as assisting with improving processes where necessary.
• Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement.
• Build and maintain good business relationships with managers and administrative personnel.

What You Will Learn

• Gain skills and experiences that will prepare you for opportunities for professional development and enhance your professional development within a leading aerospace company
• Cross functional collaboration with various teams and departments
• Enhance communication and technical skills
• Develop problem-solving expertise

What You Will Do

• Requires daily interface with customers and the engineering team in communicating financial status, engineering progress, issues, and opportunities
• Ensure risk / opportunity management plans are comprehensive and executed to meet program and business commitments
• Execution of the annual and 5-year business plan to meet commitments to Raytheon
• Travel up to 25% based on business needs

You Must Have

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience
• Microsoft Office experience
• Experience with meeting coordination and logistics
• Administrative or office support experience in roles involving general administrative or office support tasks
• An active and transferable Secret U.S. government issued security clearance is required prior to start date with the ability to obtain program access or Top Secret after start

We Prefer

• Ability to maintain confidentiality of information and data
• Aerospace and defense administrative assistant experience
• Experience utilizing administrative related tools and processing for file sharing, moves, facility tickets, visitor requests, and/or ordering supplies
• Working knowledge of teleconferencing tools and scheduling processes for Zoom, Teams, and government VTC items
• Ability to respond quickly and effectively to non-routine requests and situations
• Experience in working independently as well as working in a team environment
• Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and others
• An active and in-scope Top Secret US clearance

What We Offer

• medical
• dental
• vision
• life insurance
• short-term disability
• long-term disability
• 401(k) match
• flexible spending accounts
• flexible work schedules
• employee assistance program
• Employee Scholar Program
• parental leave
• paid time off
• holidays
• Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement.

The salary range for this role is 53,100 USD - 100,900 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills. Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement. Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

Not Relocation Eligible – Relocation assistance not available

As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.

RTX is an aerospace and defense company that provides advanced systems and services for commercial, military and government customers worldwide. It comprises three industry-leading businesses – Collins Aerospace, Pratt & Whitney, and Raytheon. Its 195,000 employees enable the company to operate at the edge of known science as they imagine and deliver solutions that push the boundaries in quantum physics, electric propulsion, directed energy, hypersonics, avionics and cybersecurity. The company, formed in 2020 through the combination of Raytheon Company and the United Technologies Corporation aerospace businesses, is headquartered in Arlington, Virginia.