Executive Assistant/Sales Events Coordinator

Chainlink Labs; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

An innovative firm is seeking an Executive Assistant/Sales Events Coordinator to support top executives in a dynamic remote environment. This role involves managing calendars, coordinating meetings, and overseeing logistical arrangements for conferences. The ideal candidate will possess exceptional organizational skills, a proactive approach to project management, and the ability to thrive in high-pressure situations. Join a forward-thinking company that values teamwork and offers opportunities to work with leading global sales teams in the exciting blockchain industry. Your contributions will directly impact the success of commercial initiatives and enhance networking opportunities.

Qualifications

• Experience in executive support and project management is essential.
• Strong organizational and communication skills are required.

Responsibilities

• Coordinate and organize external-facing engagements for executives.
• Manage logistical arrangements for conferences and meetings.
• Support executives with calendar management and travel coordination.

Skills

Project Management

Calendar Management

Stakeholder Management

Communication Skills

Organizational Skills

Emotional Intelligence

Team-oriented Mindset

Job description

About Us

Chainlink Labs is the primary contributing developer of Chainlink, the decentralized computing platform powering the verifiable web. Chainlink is the industry-standard platform for providing access to real-world data, offchain computation, and secure cross-chain interoperability across any blockchain. Chainlink Labs helps power verifiable applications for banking, DeFi, global trade, and gaming by collaborating with some of the world’s largest financial institutions, notably Swift, DTCC, and ANZ. Chainlink Labs also works with top Web3 teams, including Aave, Compound, GMX, Maker, and Synthetix. Chainlink Labs was ranked in Newsweek’s 100 Most Loved Workplaces 2023 in both the United States and United Kingdom.

About the Role

The Executive Assistant/ Sales Events Coordinator will provide comprehensive support to our esteemed executives. In this critical role, you will be responsible for seamless calendar management, organizing department-wide meetings, and handling sensitive data discreetly.

This role will primarily focus on coordinating conference meetings and trackers for our commercial teams. The ideal candidate will have exceptional project management skills, administrative experience, and a keen understanding of partnering with internal commercial teams.

Objectives for this Role

1. Serve as a central point of contact for coordinating and organizing external-facing engagements for executives and their teams.
2. Oversee and streamline logistical arrangements for conferences, including managing schedules, booking meeting venues, and tracking key action items.
3. Facilitate follow-ups on business development opportunities and maintain meticulous records of meeting outcomes to drive commercial initiatives forward.
4. Support executive and team operations with calendar management, travel coordination, and administrative tasks.
5. Collaborate with cross-functional teams to ensure alignment and timely communication of commercial priorities.
6. Efficiently schedule and manage external-facing meetings for executives and their teams, ensuring seamless coordination and timely follow-ups.
7. Successfully track and maintain records of follow-ups and action items from key external meetings, supporting business development initiatives and driving progress.
8. Manage schedules for sales professionals at conferences, secure suitable meeting locations, and coordinate meetings with external stakeholders, enhancing networking opportunities and maximizing outcomes.
9. Provide administrative support to busy executives and their teams.

Skills & Qualifications

1. Experience delivering a high touch support model, anticipating needs, and establishing seamless processes across core executive support tasks, e.g. scheduling, travel, communications, records, and reports.
2. Demonstrated project management experience.
3. Strong administrative skills with experience in calendar management.
4. Exceptional organizational abilities with a high level of ownership.
5. Executive presence and professionalism.
6. Ability to handle high-pressure situations and meet tight deadlines.
7. Proficient in stakeholder management and communication.
8. Experience working with C-level executives or high-net-worth individuals.
9. High emotional intelligence (EQ) and interpersonal skills.
10. Positive attitude with a team-oriented mindset.
11. Strong verbal and written communication skills.

Preferred Qualifications

1. Previous experience supporting executive/ C-level individuals is highly desirable.
2. Experience in small-medium tech startup environments, accustomed to working in agile and ownership-driven settings.
3. Previous experience working as events coordinator, ideally for large sales teams.
4. Interest in digital assets and blockchain technology.
5. Experience partnering closely with global sales teams is an advantage.
6. Ability to work core GMT hours (located in EMEA is strongly preferred).

All roles with Chainlink Labs are global and remote-based. Unless otherwise stated, we ask that you try to overlap some working hours with Eastern Standard Time (EST).

Commitment to Equal Opportunity

Chainlink Labs is an equal opportunity employer. All qualified applicants will receive equal consideration for employment in compliance with applicable laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us via this form.

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