Executive Assistant - (req72633)

Sterling Kohler; Wisconsin; On-site; USD 66,000 - 98,000; Full time

Job summary

The Executive Administrative Assistant provides high-level, proactive support to the Chief Digital Officer (CDO) at Kohler. This role supports IT and Global Shared Services, partnering with the CDO to enable enterprise priorities in a fast-paced environment.

Based onsite in Kohler, WI (four days per week), you will manage calendars, travel, communications, and materials, mentor other admins, and ensure confidential handling of sensitive information in line with Kohler values.

Qualifications

• 5+ years of experience supporting C-suite or senior leaders in an executive administrative role.
• Proven ability to manage competing priorities in a complex, fast-paced organization.
• Outstanding organizational, communication, and interpersonal skills.
• Advanced proficiency in Microsoft 365 tools and platforms.

Responsibilities

• Serve as a strategic administrative partner to the CDO, managing a highly complex calendar, travel, and meeting schedule across global time zones and priorities.
• Anticipate executive needs and proactively resolve conflicts to ensure alignment with enterprise objectives.
• Maintain the highest level of confidentiality and professionalism in handling sensitive information.
• Lead and mentor other Digital and GSS administrative assistants toward process improvements.

Skills

Executive support

C-suite support

Calendar management

Travel coordination

Microsoft 365

Confidentiality

Communication skills

Interpersonal skills

Tools

Microsoft 365 (Outlook/Teams/Word/PowerPoint/Excel)

Job description

Executive Assistant

Work Mode:Onsite

Location:

Onsite, four days per week – Kohler, WI

Opportunity

Position Summary

The Executive Administrative Assistant provides high‑level, proactive support to the Chief Digital Officer (CDO). This role is critical to enabling functional excellence across Kohler’s Information Technology (IT) and Global Shared Services (GSS) functions. Acting as a trusted partner to the CDO, the Executive Administrative Assistant supports enterprise priorities, anticipate needs, and ensures effective execution in a complex, fast‑paced environment.

This position requires a high degree of professionalism, judgment, discretion, and alignment with Kohler’s values of stewardship, collaboration, and gracious living—supporting leaders so they can focus on delivering long‑term value for associates, customers, and communities.

Key Responsibilities

Executive Partnership & Administrative Excellence

• Serve as a strategic administrative partner to the CDO, managing a highly complex calendar, travel, and meeting schedule across global time zones and operational priorities.
• Anticipate executive needs and proactively resolve conflicts to ensure the CDO’s time is aligned with enterprise and operational objectives.
• Maintain the highest level of confidentiality and professionalism in handling sensitive business and people‑related information.

Communication, Coordination & Relationship Management

• Act as a key liaison between the CDO and senior leaders across IT, GSS, and KLT peers.
• Prepare, edit, and format executive‑level communications, presentations, and briefing materials reflective of Kohler’s leadership standards.
• Foster strong, collaborative working relationships (especially with other executive administrative assistants), enabling clear communication and alignment across a matrixed organization.
• Lead and mentor the other Digital and GSS administrative assistants towards areas of continuous improvement.

Meeting, Forum & Event Management

• Coordinate and support leadership meetings, operational reviews, executive forums, offsites, and board‑related activities.
• Develop agendas, compile materials, capture minutes, track actions, and follow up to ensure accountability and execution.
• Support enterprise and functional leadership rhythms that promote operational excellence and disciplined execution.

Business & Functional Support

• Assist with budget tracking, expense management, and administrative approvals in alignment with Kohler policies and financial stewardship.
• Support onboarding and integration of senior leaders and key hires within the IT and GSS organizations.
• Identify opportunities to streamline administrative processes and enhance effectiveness, applying a continuous improvement mindset.

Initiative & Project Support

• Provide coordination and administrative support for key IT and GSS initiatives sponsored by the CDO.
• Track milestones, deliverables, and timelines, supporting visibility and follow‑through on strategic priorities.
• Compile data, reports, and summaries to support decision‑making and operational reviews.
• Create executive caliper PowerPoint presentations.

Working Conditions

• Primarily office‑based with potential for hybrid flexibility based on business needs.
• Occasional extended hours to support executive responsibilities and global operations.
• Limited travel may be required for leadership meetings or offsites.

Skills/Requirements

Required Qualifications

• 5+ years of experience supporting C‑suite or senior leaders in an executive administrative role, preferably within IT, Global Shared Services or a related environment.
• Demonstrated ability to manage competing priorities in a complex, fast‑paced organization with confidence and agility.
• Outstanding organizational, communication, and interpersonal skills.
• Advanced proficiency in Microsoft 365 tools (Outlook, Teams, Word, PowerPoint, Excel).
• Proven ability to handle highly confidential information with sound judgment and discretion.

Preferred Qualifications

• Experience supporting a Chief Digital Officer or Chief Information Officer or senior technology executive.
• Familiarity with global supply chain, manufacturing, or operations environments.
• Strong executive presentation and material‑preparation skills.
• Experience working in a matrixed, enterprise‑level organization.

Kohler Leadership Competencies & Values Alignment

Successful candidates will demonstrate alignment with Kohler’s enterprise competencies, including:

• Stewardship & Accountability – Acts with ownership, integrity, and responsibility in all interactions and decisions.
• Collaboration & Relationship Building – Builds strong, trusted partnerships across teams, functions, and levels of the organization.
• Operational Discipline – Brings structure, organization, and follow‑through in support of operational excellence.
• Continuous Improvement Mindset – Looks for better ways to work, simplify processes, and improve effectiveness.
• Executive Presence & Professionalism – Communicates with confidence, clarity, and respect, reflecting Kohler’s leadership standards.
• Adaptability & Resilience – Thrives in a dynamic environment and adapts to changing priorities with poise.

Applicants must be authorized to work in the US without requiring sponsorship now or in the future.

We believe in supporting you from the moment you join us, which is why Kohler offers day 1 benefits. This means you’ll have access to your applicable benefit programs from your first day on the job, with no waiting period. The salary range for this position is $65,500 - $98,300. The specific salary offered to a candidate may be influenced by a variety of factors including the candidate’s experience, their education, and the work location.

Why Choose Kohler?

We empower each associate to #BecomeMoreAtKohler with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we’re driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives.

About Us

It is Kohler’s policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact [e-mail]. Kohler Co. is an equal opportunity/affirmative action employer.