Executive Assistant (Remote)

Boldly Premium Executive Assistants; United States; Remote; USD 60,000 - 80,000; Part time

Job summary

Boldly Premium Executive Assistants seeks a talented Executive Assistant to provide remote administrative support for various high-level clients. With a flexible part-time schedule, you'll ensure executives' time is maximized through organizational prowess and proactive assistance, all while fostering meaningful professional partnerships. A minimum of 7 years of experience in a similar role is required to apply.

Benefits

401k with employer match

Paid time off for holidays and sick leave

Flexible schedule

Wellness events

Ongoing mentoring and support

Qualifications

• Minimum 7 years as an executive or senior administrative assistant.
• Experience supporting multiple high-level executives in fast-paced environments.
• Ability to work independently and manage time effectively.

Responsibilities

• Maintain schedules and calendars for multiple executives.
• Plan meetings, travel, and manage inboxes.
• Handle executive communications and document drafting.

Skills

Communication

Organization

Time Management

Multitasking

Tech-savvy

Tools

Google Workspace

Office 365

Zoom

Job description

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Recruitment & Partnerships Manager | Military Spouse Advocate | Marketing and Outreach | Program Management

Are you a dynamic, caring and ridiculously talented executive assistant? If so, Boldly is looking for you! We are seeking part-time employees to support established Fortune 500 companies, not for profits, senior-level executives, and successful business owners as they make a greater impact in the world.

About the position

As an executive assistant and employee of Boldly, you will play the pivotal role of providing top-notch administrative support. You’ll have the opportunity to choose the clients you support based on company and organizational values and your preferences. These are long term assignments where you’ll create rewarding partnerships with the executives that you assist while gaining valuable experience in a variety of industries.

Your work will be 100% remote and flexible with no night or weekend work.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Other executive admin responsibilities as needed

About you

You have at least 7 years of experience serving in a senior administrative support position where you provided support as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience in an administrative support position such as an executive assistant, virtual assistant, or senior administrative assistant (general admin experience as part of another role will not qualify)
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Ability to work independently and under the pressure of deadlines

Benefits you'll love, for part-time employees:

• Flexible schedule within regular business hours
• Able to work part-time (at a minimum of 25 hours a week) with the choice to stay part-time or ramp up to full-time
• 401k with employer match
• Paid time off including vacation/sick leave, holidays, and parental leave
• Wellness events
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

Compensation

The pay range for this position is $25-$31 per hour, with starting pay based on location. Specific starting rates for part-time are as follows:

• California & New York: $27 per hour
• Washington, New Jersey, Colorado, & Massachusetts: $26 per hour
• All other locations: $25 per hour

About our culture

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our diverse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning - visit our jobs page at https://boldly.com/jobs/

Please note that the requirements in this job description are the minimum qualifications to join our team and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates who wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with diverse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  General Business and Project Management

• Industries

  Biotechnology Research, Business Consulting and Services, and Venture Capital and Private Equity Principals

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Inferred from the description for this job

401(k)

Paid maternity leave

Paid paternity leave

Vision insurance

Medical insurance

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