Executive Assistant (Remote, Non-Profit Industry)

Boldly Premium Executive Assistants; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

A leading remote company seeks an Executive Assistant to provide administrative support to senior leaders in the non-profit sector. The role requires over 7 years of experience in executive assistance, emphasizing multitasking and organization within a flexible, positive work culture. Benefits include comprehensive health insurance and a supportive team environment.

Benefits

Medical, dental, and vision insurance

401k with employer match

Paid time off

Paid parental leave

Ongoing mentoring and support

Qualifications

• 7 years of executive assistant experience required.
• 4 years of calendar management experience essential.
• 2 years in executive travel coordination is necessary.

Responsibilities

• Manage complex calendars and scheduling for executives.
• Make travel arrangements including booking flights and hotels.
• Draft and route correspondence on behalf of executives.

Skills

Organizational Skills

Communication

Multitasking

Time Management

Education

7+ years in an executive assistant role

Experience in a fast-paced environment

Tools

Google Workspace

Office 365

Zoom

Job description

Executive Assistant (Remote, Non-Profit Industry)

Join to apply for the Executive Assistant (Remote, Non-Profit Industry) role at Boldly Premium Executive Assistants

Executive Assistant (Remote, Non-Profit Industry)

Join to apply for the Executive Assistant (Remote, Non-Profit Industry) role at Boldly Premium Executive Assistants

Direct message the job poster from Boldly Premium Executive Assistants

Recruitment & Partnerships Manager | Military Spouse Advocate | Marketing and Outreach | Program Management

Boldly is actively hiring a career executive assistant who is looking to provide long-term support, as an employee of Boldly, for senior leaders in the non-profit industry.

This role requires someone who is dynamic, professional, caring, and ridiculously talented at providing top notch support to senior leaders.

About the position

As an executive assistant and employee of Boldly, you will play the pivotal role of providing top-notch administrative support to senior-level executives in established Fortune 500 companies. Your work will be 100% remote and flexible during business hours, with no night or weekend work.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

• Strategically managing complex calendars for executives
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Other executive admin responsibilities as needed

About you

You have at least 7 years of experience serving in a senior administrative support position where you provided support as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace and promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You know how and when to leverage technology to achieve goals, balanced with bringing a personal, human touch to your work. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
• A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
• A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Ability to work independently and under the pressure of deadlines

Benefits you’ll love, for full-time employees:

• Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

Compensation

The pay range for this position is $27-$31 per hour, with starting pay based on location. Specific starting rates for full-time are as follows:

• California & New York: $28 per hour
• All other locations: $27 per hour

About our culture

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our diverse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning - visit our jobs page at https://boldly.com/jobs/

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with diverse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

After you submit an application, you are automatically considered for all relevant roles within Boldly. There’s no need to submit multiple applications. If you advance in our hiring process, we will discuss your preferences further in the interview.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  General Business, Administrative, and Project Management

• Industries

  Non-profit Organizations, Civic and Social Organizations, and Executive Offices

Referrals increase your chances of interviewing at Boldly Premium Executive Assistants by 2x

Inferred from the description for this job

401(k)

Paid maternity leave

Paid paternity leave

Vision insurance

Medical insurance

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