Executive Assistant / Receptionist (Entertainment Law Firm)

Davis Shapiro Lewit & Grabel, LLP; New York (NY); On-site; USD 40,000 - 45,000; Full time

Job summary

Join a premier entertainment law firm as an Executive Assistant/Receptionist in New York's vibrant Manhattan area. This in-person role offers opportunities for growth and skill enhancement in a dynamic environment, supporting attorneys and engaging with clients while managing various administrative tasks.

Benefits

Comprehensive medical and dental plans

401(k) with company match

Paid time off

Potential for year-end bonus

Qualifications

• At least 2 years of relevant administrative experience.
• Previous experience in entertainment law preferred.

Responsibilities

• Answering phones and directing calls.
• Providing routine assistance to attorneys.
• Organizing meetings and maintaining electronic calendars.

Skills

Verbal and written communication skills

Attention to detail

Interpersonal skills

Organizational skills

Time management

Teamwork

Telephone etiquette

Tools

MS Office

Mac proficiency

Job description

Executive Assistant / Receptionist (Entertainment Law Firm)

Executive Assistant / Receptionist (Entertainment Law Firm)

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Would you like to join a premier entertainment law firm in Manhattan where you can learn the business and grow your skills? If you answered yes, then please consider applying for the Assistant/ Receptionist position at Davis Shapiro Lewit & Grabel, LLP.

WHO WE ARE:

Davis Shapiro Lewit & Grabel, LLP was initially established as a boutique transactional law firm representing premier talent in the entertainment industry. The firm further leveraged its reputational market-share and credibility to include representation of industry executives, concert promoters, independent labels, music publishers, major international brands, and entrepreneurs.

This position will be in person at our office located at 414 W14th Street in New York.

Responsibilities include:

• Answering phones, directing calls, taking messages.
• Greeting and screening visitors.
• Sorting and distributing mail, packages, and deliveries.
• Maintaining common areas and ordering supplies as needed.
• Providing routine assistance to 2 attorneys, including electronic filing, drafting correspondence, formatting documents, time entry and invoicing.
• Organizing meetings, appointments, calls, travel and maintaining electronic calendars.
• Coordinating with clients for execution of documents.
• Covering for other Assistants and providing office support when needed.

THE IDEAL CANDIDATE will possess at least two years of relevant administrative experience. Previous experience in entertainment law is a huge plus. The candidate should also possess:

• Superior verbal and written communication skills.
• Professional and friendly telephone demeanor.
• Excellent attention to detail.
• Top notch interpersonal skills and a high degree of tact.
• Superior organizational and time management skills.
• The ability to work and thrive in a team environment.
• Proficiency in MS Office including Word, Excel, Outlook.
• Mac proficiency and the ability to learn new programs quickly.

WHAT WE OFFER:

Salary up to $45,000/year commensurate with relevant experience, potential for year-end bonus, comprehensive medical and dental plans, 401(k) with company match and paid time off.

This position holds huge potential to sharpen administrative skills, as well as learn about and forge relationships in the entertainment industry. Thank you for considering joining the team at Davis, Shapiro, Lewit and Grabel!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Entertainment Providers

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