Executive Assistant - Project Specialist Senior

associatedbank; Milwaukee (WI); On-site; USD 68,000 - 117,000; Full time

Benefits offered by this job

401(k) & Pension

Paid time off

Diversity-focused Employee Resource 
G

Professional development

Employee stock purchase plan

Job summary

Associated Bank in Milwaukee, WI is seeking an Executive Assistant - Project Specialist Senior to act as a trusted partner to executive leadership, delivering strategic administrative and project support. You will manage executive operations, coordinate initiatives, and prepare leaders for business decisions, working closely with senior leadership to drive organizational priorities.

Your role will involve coordinating calendars, travel, communications, and board materials, while handling

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 5+ years of experience providing administrative support to leaders.
• Strong organizational, communication, and project coordination skills.
• Ability to manage multiple priorities while maintaining confidentiality and professionalism.

Responsibilities

• Manage complex executive calendars, travel arrangements, and high-priority meetings across multiple business functions.
• Coordinate executive communications, including correspondence, presentations, reports, and other leadership materials.
• Partner with business leaders to develop board presentations, strategic documents, and executive-level deliverables.
• Oversee confidential projects and time-sensitive initiatives while ensuring alignment across internal stakeholders.
• Track critical action items, deliverables, and deadlines to ensure executive readiness and timely follow-through.
• Represent the executive office with professionalism, discretion, and sound judgment when interacting with colleagues, clients, and board members.
• Support executive and board meetings by coordinating logistics, preparing materials, and ensuring seamless execution.

Skills

Executive support

Calendar management

Project coordination

Discretion/confidentiality

Communication

Education

Bachelor's degree in Business/Communications or related field

Equivalent combination of education and experience

Tools

Microsoft Office Suite

Job description

At Associated Bank we strive to create an inclusive culture where different perspectives are valued and recognized as strengths critical to our success. If you thrive in an environment where your growth and development are encouraged and supported, then Associated Bank may be the right place for you.

Associated Bank requires you to directly represent yourself and your own experiences during the recruiting and hiring process. Associated Bank conducts a thorough background check on all new hires.

Role Summary

As an Executive Assistant - Project Specialist Senior, you'll serve as a trusted partner to executive leadership by providing strategic, high-level administrative and project support. You'll help drive organizational priorities by managing executive operations, coordinating key initiatives, and ensuring leaders are prepared to focus on business strategy and decision-making. This role offers the opportunity to work closely with senior leadership while making a meaningful impact across the organization.

Key Accountabilities

• Manage complex executive calendars, travel arrangements, and high-priority meetings across multiple business functions.
• Coordinate executive communications, including correspondence, presentations, reports, and other leadership materials.
• Partner with business leaders to develop board presentations, strategic documents, and executive-level deliverables.
• Oversee confidential projects and time-sensitive initiatives while ensuring alignment across internal stakeholders.
• Track critical action items, deliverables, and deadlines to ensure executive readiness and timely follow-through.
• Represent the executive office with professionalism, discretion, and sound judgment when interacting with colleagues, clients, and board members.
• Support executive and board meetings by coordinating logistics, preparing materials, and ensuring seamless execution.

Education & Experience

Required

• Bachelor's degree in Business, Communications, or a related field, or an equivalent combination of education and experience.
• 5+ years of experience providing administrative support to leaders.
• Strong organizational, communication, and project coordination skills.
• Ability to manage multiple priorities while maintaining a high level of confidentiality and professionalism.

Preferred

• 5+ years of experience supporting senior executives or C-level leadership.
• Experience preparing executive presentations, board materials, and strategic communications.
• Experience coordinating cross-functional projects and executive initiatives.
• Proficiency with Microsoft Office Suite and executive support technologies.

Why You’ll Love Working Here

At Associated Bank, you’ll work alongside senior leaders in a collaborative environment where your expertise and initiative are valued. We invest in your professional growth through meaningful work, development opportunities, and the chance to contribute to high-impact initiatives that shape our organization.

We welcome and encourage applications from all qualified parties, including but not limited to people returning to the workforce, people with disabilities, those without a college degree, and veterans or those with military experience.

In addition to core traditional benefits, we take pride in offering benefits for every stage of life.

• Retirement savings including both 401(k) and Pension plans.
• Paid time off to volunteer in your community.
• Opportunities to connect with others through our diversity-focusedColleague Resource Groups.
• Competitive salaries with professional development and advancement opportunities.
• Bonus benefits including well-being programs and incentives, parental leave,anemployee stock purchase plan, military benefits and much more.
• Personal banking, loan, investmentand insurance benefits.

Associated Bank serves more than 120 communities throughout Wisconsin, Illinois, Minnesota, and Missouri and we consider our colleagues critical to our continued success. See why our colleagues continually vote us a best place to work in the Midwest. Join our community on Facebook, LinkedIn and X.

Compliance Statement

Associated Bank is an equal opportunity employer committed to creating a diverse workforce. We support a work environment where colleagues are respected and given the opportunity to perform to their fullest potential. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, among other factors.

Fully complies with all applicable enterprise policies and procedures. Acts in compliance with all applicable laws and regulations as outlined in training materials, including but not limited to Bank Secrecy Act. Responsible for reporting suspicious activity to Financial Intelligence. Responsible to report all customer complaints as prescribed and procedure violations to management or HR.

Responsible to report ethical concerns as needed to Associated Bank’s anonymous Ethics Hotline.

Associated Bank provides additional assistance throughout the application, interview and hiring process. Please contact [e-mail] if you need an accommodation at any time during the process.

Associated Banc-Corp participates in the E-Verify Program. E-Verify Notice English or Spanish. Know Your Right to Work English or Spanish.

Associated Bank isPay Transparency compliance.

The pay range represents anticipated base pay for this role. Actual pay may vary based on factors including, but not limited to, work location, skills, experience, education, and qualifications for the role.

For certain positions, total compensation may also include incentive, commission, or bonus opportunities not reflected in the posted base pay range.

$68,040.00 - $116,640.00 per year