Executive Assistant Project Manager

LBMC Staffing Solutions, LLC; Nashville (TN); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading design support firm in Tennessee seeks a Jr Project/ Administrative Assistant. The ideal candidate will work closely with designers to ensure project completion, maintain organization, and effectively communicate with clients and team members. Strong organizational and communication skills are essential, along with familiarity with various software tools. This role promises a dynamic environment with opportunities for professional growth.

Qualifications

• 1-2 years of experience in a project coordinator or management support role.
• Strong attention to detail and ability to manage multiple tasks.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate with designers and manage workloads effectively.
• Assist in client assignments and ensure project standards are met.
• Communicate effectively with clients and team members.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Tools

MS Office

Google Docs

Asana

Trello

Monday.com

MS Project

Job description

Overview

Our well-established design client is looking to hire a Jr Project/ Administrative Assistant. This is someone who works with the designers to make sure they are following up on items that need to be completed, work with them on scheduling for upcoming issues or needs on each project. Manage the workload of each designer and help assign new clients to their designer. Overall, it needs to be someone really, really organized, who can motivate others, and ensure the work promised is completed to the highest standards. It is not a designer, but rather someone who is good with people, detail oriented, who is not afraid to ask questions and has strong people skills.

Responsibilities

• Coordinate with designers to follow up on items and schedule for upcoming project needs.
• Manage designer workloads and assist in assigning new clients to designers.
• Ensure work is completed to the highest standards by maintaining organization, asking questions when needed, and communicating effectively with clients and team members.

Qualifications

• Experience: At least 1-2 years in a project coordinator/management support role.
• Knowledge of Software: Familiarity with MS Office and Google Docs.
• Project Management Software: Experience with tools such as Asana, Trello, Monday.com, or MS Project is a plus.
• Strong Organizational Skills: Ability to manage multiple tasks and prioritize in a fast-paced environment.
• Communication Skills: Excellent written and verbal communication, professional interaction with clients, vendors, and team members.
• Attention to Detail: Strong attention to detail and ability to ensure project elements are aligned.