Executive Assistant & Project Coordinator, Wine Real Estate

Wine Industry Expo; Napa, Northern (CA, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

The Vinery is a leading vineyard and winery real estate brokerage and appraisal firm on California’s Central Coast. We seek an organized Project Coordinator / Executive Assistant to support our CEO, manage client communications, and coordinate real estate engagements.

You will help create efficient systems, onboard new clients, and ensure project momentum across appraisal and brokerage teams. You’ll work in a fast-moving environment, coordinating schedules, notes, and follow-through while

Qualifications

• Strong organizational and project coordination skills.
• Excellent written and verbal communication.
• Experience in EA/PA, project coordination, client services or real estate.
• Ability to manage multiple priorities and deadlines independently.
• Confident communicating with clients and representing the firm professionally.
• Strong attention to detail and follow-through.
• Interest in wine, vineyards, luxury real estate or hospitality.

Responsibilities

• Manage the CEO's calendar, meetings, scheduling, and travel coordination.
• Coordinate client scheduling, meetings, project updates, and follow-ups.
• Guide new clients through onboarding and intake process.
• Gather information and documentation to launch engagements.
• Create a polished client experience from inquiry through project completion.
• Maintain Salesforce client records and contact data.
• Coordinate with appraisers, real estate agents, clients, and partners.
• Track milestones, deliverables, and deadlines.
• Support marketing and listing updates for vineyard/winery properties.
• Assist with social media presence and campaigns.

Tools

Salesforce

Job description

The Vinery is a leading vineyard and winery real estate brokerage and appraisal firm on California’s Central Coast. We seek an organized Project Coordinator / Executive Assistant to support our CEO, manage client communications, and coordinate real estate engagements.

You will help create efficient systems, onboard new clients, and ensure project momentum across appraisal and brokerage teams. You’ll work in a fast-moving environment, coordinating schedules, notes, and follow-through while