Administrative Assistant

DEKA Research & Development; Manchester (NH); On-site; USD 50,000 - 70,000; Full time

Job summary

DEKA Research & Development in Manchester, New Hampshire, is seeking a highly organized administrative professional to support senior leadership and cross-functional teams. This role emphasizes executive support, calendar management, travel planning, and project coordination in a fast-paced setting.

The successful candidate will have strong communication, discretion, and organizational skills, with 0–3 years of relevant experience.

Qualifications

• Bachelor's degree preferred.
• 0–3 years of experience in administrative support, office management, executive assistance, or a related role.
• Exceptional organizational and time-management skills.
• Strong written, verbal, and interpersonal communication skills.
• Advanced proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint.
• Impeccable judgment and discretion when handling confidential information.
• High initiative, reliability, and follow-through.
• Ability to manage multiple priorities in a complex, fast-moving environment.
• Comfort supporting a technical, engineering-driven organization.
• Must be able to work on-site at DEKA five days per week and respond to occasional urgent requests outside standard business hours.

Responsibilities

• Provide Administrative/Executive Support to leadership, including calendar management, meeting logistics, and correspondence.
• Coordinate travel arrangements, expense reports, and event planning.
• Prepare, organize, and distribute meeting materials, agendas, and follow-up notes.
• Serve as a point of contact for internal teams and external partners with professional communication.
• Maintain organized filing systems, records, and documentation.
• Anticipate leadership needs and manage details to prevent issues.
• Track project plans, deadlines, and action items across multiple workstreams.
• Support communications and follow-up between internal teams and external partners.
• Ensure commitments are tracked and completed on schedule.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Interpersonal communication

Multitasking

Initiative

Reliability

Discretion

Education

Bachelor's degree in business, communications, or a related field

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

DEKA Research & Development, based in Manchester, New Hampshire, is seeking a highly organized, detail-oriented, and resourceful administrative professional to support senior leadership and cross-functional teams. This fast-paced role centers on administrative and executive support, with additional responsibilities in project coordination. The ideal candidate is an excellent communicator, highly organized, and a proactive problem-solver who can manage competing priorities, anticipate needs, and keep leadership and projects running smoothly. The successful candidate must demonstrate exceptional judgment, discretion, attention to detail, and mastery of written and spoken English.

How You Will Make an Impact:

Administrative/Executive Support

• Manage calendars, scheduling, meeting logistics, and correspondence for leadership.
• Coordinate travel arrangements, expense reports, and event planning.
• Prepare, organize, and distribute meeting materials, agendas, and follow-up notes.
• Serve as a point of contact for internal teams and external partners, ensuring professional and timely communication.
• Maintain organized filing systems, records, and documentation.
• Anticipate the needs of leadership and proactively handle details so nothing falls through the cracks.

Project Coordination

• Track project plans, deadlines, and action items across multiple workstreams.
• Support communications and follow-up between internal teams and external partners.
• Ensure commitments are tracked and completed on schedule.

Skills You Will Need to Be Successful:

• Bachelor's degree in business, communications, or a related field preferred.
• 0-3 years of experience in administrative support, office management, executive assistance, or a related role.
• Exceptional organizational and time-management skills.
• Strong written, verbal, and interpersonal communication skills.
• Advanced proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint.
• Impeccable judgment and discretion when handling confidential information.
• High initiative, reliability, and follow-through.
• Ability to manage multiple priorities in a complex, fast-moving environment.
• Comfort supporting a technical, engineering-driven organization.
• Must be able to work on-site at DEKA five days per week and respond to occasional urgent requests outside standard business hours.

About DEKA:

One hour from the beach, Boston, and the mountains, the historic Amoskeag Millyard once housed the largest textile mills in the world. It is now home to DEKA Research & Development, where we are taking the same innovation and cutting-edge technology into the modern age.

Behind DEKA's brick walls sits a team of professionals who strive to make a difference every day through thoughtful engineering, design, and manufacturing. Here at DEKA, some of the most innovative and life-changing products of our time are created, and new ideas are always welcome and explored.