Administrative Assistant

DEKA Research and Development; Manchester (NH); On-site; USD 42,000 - 56,000; Full time

Job summary

DEKA Research & Development, based in Manchester, New Hampshire, is seeking an organized administrative professional to support senior leadership and cross-functional teams. The role focuses on executive support, with project coordination responsibilities in a fast-paced engineering-driven environment.

The ideal candidate has a Bachelor's degree and 0–3 years of experience in administrative roles, strong communication, and expert MS Office usage.

Qualifications

• Bachelor's degree in business, communications, or related field preferred.
• 0-3 years of experience in administrative support, office management, executive assistance, or related role.
• Exceptional organizational and time-management skills.
• Strong written, verbal, and interpersonal communication skills.
• Advanced proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint.
• Impeccable judgment and discretion when handling confidential information.
• High initiative, reliability, and follow-through.
• Ability to manage multiple priorities in a complex, fast-moving environment.
• Comfort supporting a technical, engineering-driven organization.
• Must be able to work on-site at DEKA five days per week and respond to occasional urgent requests outside standard business hours.

Responsibilities

• Track project plans, deadlines, and action items across multiple workstreams.
• Support communications and follow-up between internal teams and external partners.
• Ensure commitments are tracked and completed on schedule.

Skills

Calendar management

Travel coordination

Communication skills

Multitasking

Discretion

On-site support

Education

Bachelor's degree in business, communications, or related field

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

DEKA Research & Development, based in Manchester, New Hampshire, is seeking a highly organized, detail-oriented, and resourceful administrative professional to support senior leadership and cross-functional teams. This fast-paced role centers on administrative and executive support, with additional responsibilities in project coordination. The ideal candidate is an excellent communicator, highly organized, and a proactive problem-solver who can manage competing priorities, anticipate needs, and keep leadership and projects running smoothly. The successful candidate must demonstrate exceptional judgment, discretion, attention to detail, and mastery of written and spoken English.

How You Will Make an Impact:

• Manage calendars, scheduling, meeting logistics, and correspondence for leadership.
• Coordinate travel arrangements, expense reports, and event planning.
• Prepare, organize, and distribute meeting materials, agendas, and follow-up notes.
• Serve as a point of contact for internal teams and external partners, ensuring professional and timely communication.
• Maintain organized filing systems, records, and documentation.
• Anticipate the needs of leadership and proactively handle details so nothing falls through the cracks.

Project Coordination:

• Track project plans, deadlines, and action items across multiple workstreams.
• Support communications and follow-up between internal teams and external partners.
• Ensure commitments are tracked and completed on schedule.

Skills You Will Need to Be Successful:

• Bachelor's degree in business, communications, or a related field preferred.
• 0-3 years of experience in administrative support, office management, executive assistance, or a related role.
• Exceptional organizational and time-management skills.
• Strong written, verbal, and interpersonal communication skills.
• Advanced proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint.
• Impeccable judgment and discretion when handling confidential information.
• High initiative, reliability, and follow-through.
• Ability to manage multiple priorities in a complex, fast-moving environment.
• Comfort supporting a technical, engineering-driven organization.
• Must be able to work on-site at DEKA five days per week and respond to occasional urgent requests outside standard business hours.

About DEKA:

One hour from the beach, Boston, and the mountains, the historic Amoskeag Millyard once housed the largest textile mills in the world. It is now home to DEKA Research & Development, where we are taking the same innovation and cutting-edge technology into the modern age.

Behind DEKA's brick walls sits a team of professionals who strive to make a difference every day through thoughtful engineering, design, and manufacturing. Here at DEKA, some of the most innovative and life-changing products of our time are created, and new ideas are always welcome and explored.