Executive Assistant - Private Equity/Hedge Fund

Leeds Professional Resources; Miami (FL); On-site; USD 50,000 - 75,000; Full time

Job summary

Leeds Professional Resources is seeking a capable Executive Assistant to support the CEO and a team of finance professionals in Miami. The role focuses on complex calendar management, travel arrangements, meeting coordination, and handling confidential information with the highest discretion.

You will screen calls and emails, organize communications, prepare materials for executive meetings, and assist with special projects in a fast-paced environment.

Qualifications

• Prior experience supporting C-suite executives.
• Strong organizational and multitasking abilities.
• Ability to handle confidential information with discretion.
• Excellent communication skills.

Responsibilities

• Provide administrative support to the CEO and executive team.
• Coordinate calendars, meetings, travel, and related logistics.
• Screen and direct incoming calls and emails.
• Arrange travel and accommodations.
• Maintain confidentiality and professionalism in all interactions.
• Assist with special projects as needed.

Skills

Executive support

Calendar management

Travel logistics

Phone screening

Confidentiality

Tools

MS Office

Job description

Exciting opportunity to join a strong financial services company based here in Miami. This role will provide executive support to a team of finance professionals.

Responsibilities:

• Provide administrative support to the CEO/C-Suite in a variety of capacities, including telephone coverage, photocopying, mail handling, monitoring/responding to email, file maintenance, and assist with completion of specially assigned projects.
• Extensive coordinating and scheduling of meetings with staff. Coordination includes calendars, reserving conference rooms/ordering catering if required, setting up conference calls, and video conference calls as needed.
• Answer, screen and direct incoming telephone calls and email to proper areas for handling.
• Coordinate executives’ schedules and executive logistics such as managing the calendar, phone calls, public appearances, travel arrangements, filing, and other scheduling as required by the CEO.
• Must be professional and courteous with all internal and external visitors.
• Manage travel for the team and booking trips
• Comfortable working at a fast pace, in a proactive manner. Anticipate logistical issues on behalf of the CEO.
• Proven ability to maintain and preserve confidentiality.
• Perform general administrative and other duties as assigned.