Executive Assistant & Practice Operations Lead

SoVous Med Spa; New York (NY); On-site; USD 60,000 - 90,000; Part time

Job summary

SoVous Med Spa in New York City seeks an Executive Assistant & Practice Operations Coordinator to support the owner and lead clinician in a private aesthetic medical practice. The role blends clinical and business operations, with responsibilities across finance, payroll, bookkeeping, reporting, marketing coordination, and special projects.

This is a hands-on, discretion-heavy position requiring superb organization and the ability to move between executive support, staff and patient matters, and

Qualifications

• Previous experience in dermatology, plastic surgery, medical aesthetics, or a similar private medical practice.
• Demonstrated experience with staff management, patient management, or both.
• Strong understanding of the operations of a medical practice.
• Exceptional organizational and follow-through skills.
• Strong written and verbal communication.
• Ability to manage confidential information with discretion.

Responsibilities

• Provide high-level administrative and organizational support to the practice owner and lead clinician.
• Anticipate needs and proactively manage follow-ups and outstanding items.
• Coordinate communications with internal team members, vendors, consultants, and outside partners.
• Prepare information, reports, and materials needed for meetings and business decisions.
• Handle confidential and sensitive information with a high level of discretion.
• Serve as a trusted liaison between the owner and the practice team.
• Maintain continuity of the practice's day-to-day business operations.
• Track important deadlines, recurring responsibilities, payments, renewals, and administrative tasks.
• Coordinate with external accountants, bookkeepers, payroll providers, benefits providers, and other business partners.
• Assist with bookkeeping and financial administration.
• Prepare and maintain monthly business and operational reports.
• Help monitor revenue, expenses, collections, payroll, COGS, and other key business metrics.

Skills

Executive support

Operations coordination

Staff management

Discretion & confidentiality

Communication

Organization

Tools

QuickBooks

Microsoft Office

Job description

SoVous Med Spa in New York City seeks an Executive Assistant & Practice Operations Coordinator to support the owner and lead clinician in a private aesthetic medical practice. The role blends clinical and business operations, with responsibilities across finance, payroll, bookkeeping, reporting, marketing coordination, and special projects.

This is a hands-on, discretion-heavy position requiring superb organization and the ability to move between executive support, staff and patient matters, and