Executive Assistant - Population Health

Truman Medical Center; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Truman Medical Center seeks an Executive Assistant to Population Health in Kansas City, MO. This role provides high-level administrative and project coordination support to leadership overseeing population health initiatives and community engagement.

You will manage calendars, travel, correspondence, and meeting logistics, while coordinating cross-functional activities and preparing briefing materials for executive leadership.

Qualifications

• Strong administrative support experience.
• Ability to manage executive calendars, travel, and correspondence.
• Professional communication and discretion are essential.

Responsibilities

• Provide high-level administrative and project coordination support to Population Health leadership.
• Manage calendars, travel, schedules, meeting logistics, and executive communications.
• Coordinate meetings, agendas, minutes, and follow-up actions across teams.
• Prepare reports, dashboards, and briefing materials related to population health initiatives.
• Support budget tracking, invoicing, and record management for department operations.
• Coordinate with internal and external stakeholders for community health initiatives.

Skills

Executive support

Calendar management

Communication

Job description

Executive Assistant - Population Health

101 Truman Medical Center

Job Location

University Health 4 (UH4)

Kansas City, Missouri

Department

Population Health

Position Type

Full time

Work Schedule

8:00AM - 4:30PM

Hours Per Week

40

Job Description

Executive Assistant - Population Health

The Executive Assistant - Population Health provides high-level administrative, operational, and project coordination support to departmental personnel responsible for population health, community engagement, health equity, and community-based healthcare initiatives. This role serves as a key administrative partner supporting strategic operations, executive communications, community engagement activities, and cross-functional coordination efforts that advance organizational population health goals. Working closely with executive leadership, population health leadership teams, community stakeholders, and external partners, the Executive Assistant helps coordinate meetings, community initiatives, operational workflows, executive communications, and special projects related to population health and community wellness programs. The position supports a fast-paced environment requiring strong organizational skills, discretion, professionalism, and the ability to manage multiple priorities simultaneously. This role contributes to the operational success of population health initiatives through efficient administrative coordination, stakeholder engagement support, and organizational communication management.

1. Executive & Administrative Support

Provide advanced administrative support to leadership overseeing population health, community health strategies, and community engagement initiatives.

Manage executive calendars, meeting schedules, travel arrangements, correspondence, and workflow coordination for leadership teams.

Coordinate internal and external meetings, including agendas, presentations, meeting materials, minutes, logistics, audiovisual needs, and follow-up activities.

Support day-to-day operational activities and administrative workflows across population health and community strategy departments.

2. Population Health Operations & Project Coordination

Responsible for input and maintenance of all corporate Marketing and Public Relations policies.

Assist with coordination of strategic initiatives, community-based projects, outreach activities, and organizational partnerships supporting population health goals.

Support operational tracking, scheduling, documentation, and communication for community engagement programs, leadership committees, and collaborative initiatives.

Prepare reports, presentations, dashboards, spreadsheets, and executive briefing materials related to population health initiatives and operational priorities.

Assist leadership with budget tracking, invoice processing, reimbursement requests, record management, and administrative project support.

3. Community & Stakeholder Engagement Support

Serve as an administrative liaison between leadership teams, healthcare partners, community organizations, academic institutions, civic leaders, and external stakeholders.

Coordinate logistics and communications for community meetings, public events, strategic partnerships, and outreach activities.

Support management of community engagement requests, committee activities, and leadership participation in external initiatives and events.

Assist with onboarding coordination and administrative support for new team members and department operations.

4. Communication & Organizational Coordination

Draft and manage professional correspondence, meeting summaries, presentations, and organizational communications.

Maintain organized filing systems, electronic records, operational documentation, and confidential materials in accordance with organizational standards.

Utilize technology platforms, communication tools, and administrative systems to support efficient departmental operations and workflow management.

Support collaborative communication and coordination across interdisciplinary departments and leadership teams.

5. Organizational & Professional Responsibilities

Draft and manage professional correspondence, meeting summaries, presentations, and organizational communications.

Maintain organized filing systems, electronic records, operational documentation, and confidential materials in accordance with organizational standards.

Utilize technology platforms, communication tools, and administrative systems to support efficient departmental operations and workflow management.

Support collaborative communication and coordination across interdisciplinary departments and leadership teams.

6. Quality Improvement, Safety & Cultural Diversity

Promotes quality improvement, staff and patient safety, and cul