Executive Assistant - Population Health

University Health; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

University Health is seeking an Executive Assistant to support Population Health in Kansas City, MO. This role provides high‑level administrative and project coordination for leadership overseeing population health, community engagement, and health equity initiatives.

You will work closely with executive leadership to manage calendars, meetings, travel, and communications, while supporting strategic operational workflows and cross‑department collaborations in a fast-paced environment.

Qualifications

• Associate degree or equivalent experience.
• Minimum 4 years of executive assistant or advanced administrative support.
• Strong written, verbal, organizational, and interpersonal communication skills.
• Ability to handle confidential information in a fast-paced environment.
• Experience coordinating executive meetings and projects preferred.
• Experience with budget tracking and reporting preferred.

Responsibilities

• Provide advanced administrative support to senior leadership in Population Health.
• Manage executive calendars, travel, correspondence, and workflow coordination.
• Coordinate internal and external meetings, materials, and minutes.
• Support operational workflows, dashboards, and executive communications.
• Assist with budget tracking, invoices, and project coordination.
• Facilitate collaboration with community partners and stakeholders.

Skills

Executive support

Multitasking

Communication

Organizational skills

Project coordination

Professionalism

Education

Associate degree

Bachelor’s degree preferred

Tools

MS Office

Word

PowerPoint

Excel

Outlook

Job description

If you are a current University Health or University Health Physicians employee and wish to be considered, you must apply via the internal career site.

Please log into myWORKDAY to search for positions and apply.

Executive Assistant - Population Health

101 Truman Medical Center

Job Location

University Health 4 (UH4)

Kansas City, Missouri

Department

Population Health

Position Type

Full time

Work Schedule

8:00AM - 4:30PM

Hours Per Week

40

Job Description

Executive Assistant – Population Health

The Executive Assistant – Population Health provides high-level administrative, operational, and project coordination support to departmental personnel responsible for population health, community engagement, health equity, and community-based healthcare initiatives.

This role serves as a key administrative partner supporting strategic operations, executive communications, community engagement activities, and cross-functional coordination efforts that advance organizational population health goals. Working closely with executive leadership, population health leadership teams, community stakeholders, and external partners, the Executive Assistant helps coordinate meetings, community initiatives, operational workflows, executive communications, and special projects related to population health and community wellness programs.

The position supports a fast-paced environment requiring strong organizational skills, discretion, professionalism, and the ability to manage multiple priorities simultaneously. This role contributes to the operational success of population health initiatives through efficient administrative coordination, stakeholder engagement support, and organizational communication management.

1. Executive & Administrative Support

• Provide advanced administrative support to leadership overseeing population health, community health strategies, and community engagement initiatives.
• Manage executive calendars, meeting schedules, travel arrangements, correspondence, and workflow coordination for leadership teams.
• Coordinate internal and external meetings, including agendas, presentations, meeting materials, minutes, logistics, audiovisual needs, and follow-up activities.
• Support day-to-day operational activities and administrative workflows across population health and community strategy departments.

2. Population Health Operations & Project Coordination

• Responsible for input and maintenance of all corporate Marketing and Public Relations policies.
• Assist with coordination of strategic initiatives, community-based projects, outreach activities, and organizational partnerships supporting population health goals.
• Support operational tracking, scheduling, documentation, and communication for community engagement programs, leadership committees, and collaborative initiatives.
• Prepare reports, presentations, dashboards, spreadsheets, and executive briefing materials related to population health initiatives and operational priorities.
• Assist leadership with budget tracking, invoice processing, reimbursement requests, record management, and administrative project support.

3. Community & Stakeholder Engagement Support

• Serve as an administrative liaison between leadership teams, healthcare partners, community organizations, academic institutions, civic leaders, and external stakeholders.
• Coordinate logistics and communications for community meetings, public events, strategic partnerships, and outreach activities.
• Support management of community engagement requests, committee activities, and leadership participation in external initiatives and events.
• Assist with onboarding coordination and administrative support for new team members and department operations.

4. Communication & Organizational Coordination

• Draft and manage professional correspondence, meeting summaries, presentations, and organizational communications.
• Maintain organized filing systems, electronic records, operational documentation, and confidential materials in accordance with organizational standards.
• Utilize technology platforms, communication tools, and administrative systems to support efficient departmental operations and workflow management.
• Support collaborative communication and coordination across interdisciplinary departments and leadership teams.

5. Organizational & Professional Responsibilities

• Draft and manage professional correspondence, meeting summaries, presentations, and organizational communications.
• Maintain organized filing systems, electronic records, and operational documentation in accordance with organizational standards.
• Utilize technology platforms, communication tools, and administrative systems to support efficient departmental operations and workflow management.
• Support collaborative communication and coordination across interdisciplinary departments and leadership teams.

6. Quality Improvement, Safety & Cultural Diversity

• Promotes quality improvement, staff and patient safety, and cultural diversity through department operations and by personal performance.

Minimum Requirements

• Associate’s degree or combination of High School diploma and equivalent work experience.
• Minimum of 4 years of executive assistant, administrative coordination, or advanced administrative support experience.
• Excellent written, verbal, organizational, and interpersonal communication skills.
• Strong ability to manage multiple priorities, deadlines, and confidential information in a fast-paced environment.
• Demonstrated professionalism and ability to interact effectively with executive leadership, healthcare professionals, community partners, and external stakeholders.
• Advanced proficiency in Microsoft Office Suite including Word, PowerPoint, Excel, Outlook, and virtual communication platforms.
• Strong organizational, project coordination, and problem-solving skills.
• Ability to work independently while supporting collaborative team operations.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Healthcare Administration, Public Health, Communications, or related field preferred.
• Experience supporting healthcare, population health, community engagement, or nonprofit leadership teams preferred.
• Experience coordinating executive meetings, community events, or cross-functional projects preferred.
• Experience with budget coordination, reporting, and project tracking systems preferred.