Executive Assistant & Philanthropy Operations Coordinator

Child Care Aware; Richmond, Northern (VA, KY); Híbrido; USD 60 000 - 75 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical, vision and dental insurance

401K

paid holidays

Resumo da oferta

The Community Foundation for a greater Richmond seeks an experienced Executive Assistant & Philanthropy Operations Coordinator to partner with the Vice President of Philanthropy and support a fast-paced frontline philanthropy team in Richmond, VA. The role emphasizes calendar management, project coordination, and donor activity tracking while preserving confidentiality and professionalism.

Ideal candidates have senior administrative experience, excellent communication skills, and the ability to

Qualificações

• Bachelor’s degree required.
• 5+ years of executive or senior administrative support.
• Experience managing complex calendars for senior leaders.
• Proficient in Microsoft Office and CRM systems (Blackbaud NXT).
• Strong written and verbal communication with diverse stakeholders.
• Ability to work independently in a fast-paced, collaborative environment.

Responsabilidades

• Philanthropy Team Operations and Project Coordination.
• Coordination of Donor and Fundraising Activities.
• Departmental Administration and Project Support.

Conhecimentos

Executive support

Calendar management

CRM systems

Microsoft Office

Communication

Relationship building

Independent work

Formação académica

Bachelor's degree

Ferramentas

Blackbaud NXT

Descrição da oferta de emprego

Executive Assistant & Philanthropy Operations Coordinator

Children's Hospital Foundation seeks an experienced Executive Assistant & Philanthropy Operations Coordinator to serve as a trusted partner to the Vice President of Philanthropy and a key operational resource for the Foundation’s frontline philanthropy team.

This role is at the center of a fast-paced, highly collaborative philanthropy operation. The successful candidate will provide high-level executive support to the Vice President while helping the broader frontline team stay organized, prepared, connected and focused on its highest priorities. From managing complex schedules and preparing leadership for critical meetings to coordinating team workflows, tracking deliverables and ensuring the details behind donor activity are handled seamlessly, this position helps create the infrastructure that allows philanthropy professionals to do their best work.

The ideal candidate is an experienced executive assistant, senior administrative professional or operations-minded project coordinator who enjoys anticipating needs, bringing order to complexity and serving as the trusted link among leaders, colleagues and partners. While the position works closely with the Foundation's fundraising team and supports donor-related activity, it is not a frontline fundraising role.

Reporting to the Vice President of Philanthropy, the Executive Assistant & Philanthropy Operations Coordinator will exercise considerable judgement, discretion and initiative in managing confidential information, coordinating competing priorities and ensuring that projects and tasks move forward. The successful candidate will be highly organized, calm under pressure, adaptable to a fast-paced complex environment, service-oriented and comfortable working with senior leaders and representing the organization in public settings.

Key Responsibilities

• Philanthropy Team Operations and Project Coordination
• Coordination of Donor and Fundraising Activities
• Departmental Administration and Project Support
• Visit https://www.chrichmond.org/childrens-hospital-foundation/about-the-foundation/careers/ for a detailed description

Required Qualifications

• Bachelor’s degree
• 5+ years of executive support, senior administrative support, project coordination, development operations, or related experience, preferably supporting senior leaders and/or complex teams.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and CRM systems, preferably Blackbaud NXT.
• Demonstrated experience managing complex calendars, coordinating multiple priorities and anticipating the needs of senior leaders.
• Exceptional organizational, multitasking, and time management skills, with a demonstrated ability to bring structure to complex workflows.
• Strong written and verbal communication skills, including the ability to communicate professionally with senior leaders and a wide range of internal and external stakeholders.
• Proven ability to build relationships with diverse stakeholders
• Ability to work independently and maintain attention to detail in a fast-paced environment, while also functioning effectively as part of a highly collaborative team.

$60,000 – $75,000 / year

Medical, vision and dental insurance | 401K | paid holidays | +

Job Classification

Administrative & Office Support

The Community Foundation for a greater Richmond P.O. Box 49044 Baltimore, MD 21297-9044

CONTACT

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