Development Assistant

Child Care Aware; Richmond, Northern (VA, KY); Hybrid; USD 49,000 - 52,000; Full time

Benefits offered by this job

401(k) retirement plan

Healthcare coverage

Paid vacation

Personal days

Holidays

Professional development opportunities

Job summary

The Children’s Center in Richmond, VA is seeking a Development Assistant to support donor relations, data management, campaigns, and communications for a growing nonprofit. You will help ensure accurate records, coordinate events, and contribute to grant tracking with a detail‑oriented approach.

Reporting to the Director of Development, you’ll generate and analyze donor reports, assist with mailings and acknowledgments, and maintain data integrity while collaborating with staff and volunteers to

Qualifications

• Bachelor’s degree or equivalent with 1–2 years in administrative, development, marketing, or customer service in non-profits.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong organizational skills and meticulous proofreading abilities.

Responsibilities

• Process gifts and donor acknowledgments; manage online giving and mailings.
• Lead weekly/monthly Development Dashboard reporting and donor metrics.
• Coordinate financial reconciliations with the Development Director and bookkeeper.
• Assist in planning fundraising initiatives, campaigns, and grant applications.
• Coordinate in‑kind gift and wish list programs; support events and communications.
• Provide administrative support to the Director of Development and board committees.

Skills

Organizational skills

Attention to detail

Verbal and written communication

Multitasking

Education

Bachelor’s degree

1–2 years relevant experience

Tools

Microsoft Office Suite

Job description

About The Children’s Center
Founded in 1986, The Children’s Center is a high-quality nonprofit early childhood education center serving approximately 50 children ages 2–5 in the Fan area, while actively exploring a second location in the East End. Our mission is to prepare young hearts and minds for life in a loving and inclusive learning environment by providing high-quality, nurturing, and developmentally appropriate learning experiences that support the growth of young children and their families.
Position Summary
The Development Assistant is a full-time position supporting the organization’s fundraising, donor relations, and communications efforts. Reporting directly to the Director of Development, this role plays a pivotal part in advancing the Center’s mission through accurate donor data management, event coordination, campaign support, and administrative execution.
This is an excellent opportunity for an organized, detail-oriented professional who is passionate about nonprofit growth, trauma-informed care, and early childhood education.

Key Responsibilities

Donor Data Management & Analytics

• CRM Oversight and Online Giving & Mailings: Process all gifts, prepare donor acknowledgments, document donor correspondence, and track grant applications in CRM software. Ensure records are complete and accurate. Manage the online giving portal and collaborate with communications staff to compile mailing lists, track digital campaigns, and analyze results.
• Reporting & Dashboards: Manage and lead weekly/monthly Development Dashboard reporting to track fundraising progress, retention, and growth metrics.
• Financial Reconciliation: Work with the Development Director and bookkeeper to ensure accurate weekly and monthly reconciliations, providing data for the annual audit and Form 990.

Donor Data Management & Analytics

• CRM Oversight and Online Giving & Mailings: Process all gifts, prepare donor acknowledgments, document donor correspondence, and track grant applications in CRM software. Ensure records are complete and accurate. Manage the online giving portal and collaborate with communications staff to compile mailing lists, track digital campaigns, and analyze results.
• Reporting & Dashboards: Manage and lead weekly/monthly Development Dashboard reporting to track fundraising progress, retention, and growth metrics.
• Financial Reconciliation: Work with the Development Director and bookkeeper to ensure accurate weekly and monthly reconciliations, providing data for the annual audit and Form 990.

Campaign & Special Project Support

• Assist in the planning and execution of general fundraising initiatives, special projects, and capital campaign launches.
• Assist with basic prospect research and support the writing and tracking of grant applications.
• Manage the coordination of the in‑kind gift and wish list programs, including solicitation, processing, organizing, and distribution.
• Other duties as assigned.

Event Coordination

• Help plan and execute fundraising and stewardship events, managing logistics, vendor coordination, guest lists, and on‑site support.
• Assist with post‑event reporting, financial tracking, and attendee follow‑up.
• Work occasional evening or weekend hours for events, scheduled with advance notice.

Communications & Marketing Support

• Assist with development‑related communications, including newsletters, email campaigns, appeal letters, and social media content.
• Help prepare marketing collateral, briefings, presentations, and stewardship reports for leadership and donors.
• Other duties as assigned.

Administrative & Board Support

• Provide calendar, scheduling, and general administrative support to the Director of Development and other duties as assigned.
• Serve as administrative support for board committees (such as the Resource Development Committee and Community Board), preparing agendas, logistics, meeting minutes, and tracking engagement.
• Manage internal administrative tasks, such as tracking department expenses and credit card statements.
• Other duties as assigned.

Required Qualifications

Required

• Bachelor’s degree (or equivalent combination of education and 1–2 years of relevant experience).
• 1–3 years of experience in administrative, development, marketing, or customer service roles (internship and volunteer experience in non‑profits considered).
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong organizational skills, keen attention to detail, and top‑tier proofreading abilities.
• Excellent written and verbal communication skills.
• Proven ability to manage multiple deadlines, prioritize tasks, and handle confidential data with discretion.

Required

• Bachelor’s degree (or equivalent combination of education and 1–2 years of relevant experience).
• 1–3 years of experience in administrative, development, marketing, or customer service roles (internship and volunteer experience in non‑profits considered).
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong organizational skills, keen attention to detail, and top‑tier proofreading abilities.
• Excellent written and verbal communication skills.Proven ability to manage multiple deadlines, prioritize tasks, and handle confidential data with discretion.

Preferred

• Hands‑on experience with CRM or donor databases (Network for Good, Blackbaud, etc.).
• Knowledge of or strong interest in early childhood education and trauma‑informed practices.
• Prior experience supporting fundraising campaigns, annual funds, or special events.

Core Competencies

• Mission & Cultural Alignment: Committed to equity, inclusion, and the mission of nurturing young learners and supporting families.
• Data Fluency: Aptitude for working with numbers, building reports, and maintaining database integrity.
• Collaboration & Relationship Building: Ability to work smoothly across departments, with donors, and alongside volunteer leadership.
• Self‑Motivation & Adaptability: Proactive problem solver who thrives independently and in a fast‑paced team setting.

$49,000 – $52,000 / year

Salary commensurate with experience, competitive within the nonprofit sector. 401(k) retirement plan and healthcare coverage. Paid vacation, personal days, and holidays. Ongoing professional development opportunities.

Connect With An Expert

We’re here to help you make an impact. Let’s connect and explore the possibilities.

The Community Foundation for a greater Richmond
P.O. Box 49044
Baltimore, MD 21297-9044

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