Executive Assistant & Corporate and Community Partnerships Coordinator

Child Care Aware; Richmond (VA); On-site; USD 50,000 - 65,000; Full time

Job summary

Children's Hospital Foundation is seeking an experienced Executive Assistant & Corporate and Community Partnerships Coordinator to provide high-level administrative support to the Vice President and team. This role coordinates calendars, meetings, travel, and reports, and helps advance fundraising initiatives through organized administration and project management.

You will cultivate donor and foundation relationships, prepare materials, track deadlines, and ensure clear communication among

Qualifications

• Bachelor’s degree in Business Administration, Communications, Nonprofit Management, or related field.
• 3–5+ years of executive administrative support, partnership development and corporate fundraising, or related experience.
• Exceptional organizational, multitasking, and time management skills.
• Strong written and verbal communication abilities and relationship-building capabilities.

Responsibilities

• Provide high-level administrative support to the Vice President and partnerships team.
• Coordinate donor and foundation cultivation activities, visits, and events.
• Prepare, edit, and manage executive communications, presentations, and reports.
• Track projects, deadlines, and deliverables across internal and external stakeholders.
• Collaborate with marketing to promote partnerships and benefits delivery.

Skills

Executive administrative support

CRM systems

Microsoft Office Suite

Relationship building

Time management

Education

Bachelor’s degree in Business Administration/related field

Tools

CRM systems

MS Office

Job description

Executive Assistant & Corporate and Community Partnerships Coordinator

Children's Hospital Foundation seeks an experienced Executive Assistant & Corporate and Community Partnerships Coordinator to provide high-level administrative support to the Vice President for Corporate and Community Partnerships and the Corporate and Community Partnership team. This highly collaborative role helps advance corporate and community fundraising initiatives by coordinating administrative operations, managing key projects, facilitating donor and foundation cultivation activities, and ensuring the efficient execution of team priorities.

Reporting to the Vice President of Corporate and Community Partnerships, the Executive Assistant & Corporate and Community Partnerships Coordinator plays a key role in supporting corporate and community fundraising operations, donor cultivation and partnership activations, and team effectiveness. The successful candidate will manage complex scheduling, coordinate donor and prospective donor visits, prepare meeting and proposal materials, track projects and deadlines, and facilitate communication among internal and external stakeholders. This position requires a highly organized, detail-oriented, and proactive individual who thrives in a fast-paced, collaborative environment and exercises sound judgment, discretion, and professionalism when handling sensitive and confidential information.

Key Responsibilities

• Provide comprehensive administrative support to corporate and community partnerships team, including calendar management, coordination of meeting logistics including agendas, minutes and follow ups.
• Prepare, edit, and manage executive communications, presentations, and reports.
• Provide support for scheduling and managing corporate and community team with hospital tours, site visits, check presentations, and all donor-facing engagements in the hospital and in the community.
• Coordinate travel-related documentation, reimbursements, invoices, and other administrative processes.
• Support Corporate Council, including scheduling meetings and preparing materials.
• Manage inventory and ordering process of promotional and branded materials for the entire CHF team.
• Collaborate across Children's Hospital Foundation and Children's Hospital of Richmond at VCU to ensure effective communication, coordination, and execution of departmental priorities.
• Support the corporate and community team in developing, cultivating, and maintaining relationships with corporate sponsors, community partners, and donors.
• Coordinate partnership agreements, deliverables, and benefits fulfillment, including partnership activation plans and stewardship plans alongside partnership managers.
• Plan and execute (in partnership with corporate and community partnerships team) partnership-related events, meetings, and recognition activities.
• Collaborate with marketing and communications teams to promote partnerships and benefits delivery.
• Track partnership performance and prepare impact reports for stakeholders in partnership with donor engagement and stewardship team.
• Represent the organization at community events, networking opportunities, and outreach initiatives.
• Support the team with day-to-day needs related to Foundation’s in-kind donation program, including scheduling deliveries with CHoR, engaging with in-kind donors, and supporting the growth of in-kind donor relationships with Foundation team.
• Support the corporate and community partnerships team in executing the volunteer engagement strategy, including activity calendar and logistics for corporate champions/partners.

Required Qualifications

• Bachelor’s degree in Business Administration, Communications, Nonprofit Management, or related field (or equivalent experience).
• 3–5+ years of experience in executive administrative support, partnership development and corporate fundraising, or related experience, preferably supporting senior leaders.
• Exceptional organizational, multitasking, and time management skills.
• Strong written and verbal communication abilities.
• Proven ability to build relationships with diverse stakeholders.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and CRM systems.
• Ability to work independently and maintain attention to detail in a fast-paced environment.

Compensation and Benefits

$50,000 – $65,000 / year

Health, dental and vision insurance, 401(k)