Executive Assistant & Operations Leader — Insurance Agency

Nanettemiller; Anthem, Northern (AZ, KY); Hybrid; USD 50,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Collaborative environment

Job summary

State Farm Insurance Agency is seeking an experienced Executive Assistant/Operations Manager to support agency leadership and oversee daily operations in Anthem, AZ. The role combines executive support, office management, and operational oversight to improve efficiency and productivity.

The ideal candidate will have a 3–5 year track record in executive support or operations, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• Minimum of 3–5 years of executive support or operations management experience, preferably in insurance/financial services.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to work independently and as part of a team.
• Problem-solving skills and a proactive attitude.
• Knowledge of insurance products and services is a plus.

Responsibilities

• Provide comprehensive administrative support to the agency owner and executive team, including managing schedules, appointments, and communications.
• Oversee daily office operations, ensuring a professional and efficient work environment.
• Coordinate and manage special projects, events, and meetings.
• Handle confidential and sensitive information with discretion.
• Assist in the preparation of reports, presentations, and correspondence.
• Manage client relationships and ensure high levels of customer satisfaction.
• Supervise and train administrative staff.
• Maintain office supplies, equipment, and facilities.
• Develop and implement office policies and procedures to improve workflow.
• Support the agency’s marketing and sales efforts through administrative tasks.

Skills

Executive support

Organizational skills

Communication

Multitasking

Proactive problem-solving

Microsoft Office

Independent worker

Education

Bachelor's degree in Business Administration/Management

Tools

Microsoft Office

Job description

State Farm Insurance Agency is seeking an experienced Executive Assistant/Operations Manager to support agency leadership and oversee daily operations in Anthem, AZ. The role combines executive support, office management, and operational oversight to improve efficiency and productivity.

The ideal candidate will have a 3–5 year track record in executive support or operations, strong organizational and communication skills, and proficiency with Microsoft Office.