Executive Assistant & Operations Lead

InteGreat Solutions, LLC; California, Northern (MO, KY); Hybrid; USD 41,000 - 76,000; Part time

Job summary

InteGreat Solutions is seeking an Executive Assistant & Operations Lead to partner with a founder in managing business operations, project management, and personal affairs. This Part-Time, onsite role requires precision, ownership, and discretion to ensure day-to-day operations run smoothly.

You will balance executive support, project coordination, and household management while maintaining strong communication and organization across multiple priorities.

Qualifications

• Proven experience in an executive assistant, operations, or similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of attention to detail and accuracy.
• Demonstrated ability to take initiative and work independently.

Responsibilities

• Executive Support: manage calendar, scheduling, and shifting priorities.
• Monitor and organize email communications, including drafting responses and follow-ups.
• Track tasks, deadlines, and commitments across business and personal matters.
• Provide regular updates on progress, timelines, and deliverables.
• Operations & Project Coordination: coordinate and execute projects from initiation to completion.
• Liaise with vendors, contractors, and external partners.

Skills

EA experience

Operations coordination

Time management

Written & verbal comms

Attention to detail

Independent worker

Discretion

Job description

Employment Type: Part-Time (Minimum 25 hours per week)

Work Arrangement: Onsite (Candidates must reside within a 30-minute commute)

Compensation: $30–$55 per hour, commensurate with experience and qualifications

InteGreat Solutions is looking for an Executive Assistant for one of our clients who is long term holding company focused on acquiring and operating small to mid sized industrial businesses in the United States.

Position Overview

We are seeking an exceptional Executive Assistant & Operations Lead to partner closely with a dynamic founder in managing business operations, project management, and personal affairs.

This is a high-impact, high-visibility role designed for a professional who thrives in fast-paced environments and takes pride in operating with precision, ownership, and discretion. You will play a critical role in ensuring that day-to-day operations run seamlessly, priorities are executed efficiently, and no detail is overlooked.

This position offers a unique opportunity to work across business, operations, and lifestyle management.

Key Responsibilities

Executive Support (35%)

Manage calendar, scheduling, and shifting priorities

Monitor and organize email communications, including drafting responses and follow-ups

Track tasks, deadlines, and commitments across business and personal matters

Provide regular updates on progress, timelines, and deliverables

Operations & Project Coordination (25%)

Coordinate and execute projects from initiation to completion

Liaise with vendors, contractors, and external partners

Monitor timelines and ensure deliverables are met

Develop and maintain organizational systems, trackers, and workflows

Personal & Household Management (20%)

Oversee household vendors, services, and maintenance schedules

Coordinate appointments, repairs, and recurring services

Manage errands, purchasing, and inventory of household supplies

Support personal scheduling and day-to-day logistics, including pet care coordination

Business Support (10%)

Assist with vendor communication and follow-ups

Support hiring coordination and recruitment processes

Track key commitments and ensure timely completion

Provide administrative and operational support across business functions

Events & Logistics (10%)

Plan and coordinate in-home events on a periodic basis

Manage vendor coordination, scheduling, and event execution

Oversee guest communication and event logistics

Qualifications

Proven experience in an executive assistant, operations, or similar role

Strong organizational and time management skills

Excellent written and verbal communication abilities

Ability to manage multiple priorities in a fast-paced environment

High level of attention to detail and accuracy

Demonstrated ability to take initiative and work independently

Professional discretion and ability to handle confidential information

Proficiency with standard business tools and systems

Preferred Attributes

Resourceful and solution-oriented mindset

Strong follow-through and accountability

Adaptability and comfort managing diverse responsibilities

Professional demeanor and reliability

Provide estimated timelines for tasks within 24–48 hours

Maintain consistent communication regarding progress and completion

Work onsite in Los Angeles a minimum of three days per week

Provide advance notice for planned time off

Availability for occasional urgent or after-hours matters as needed

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