Senior Executive Assistant & Calendar Maestro

00036 Columbia Mgmt Invst Adv LLC; Minneapolis (MN); On-site; USD 54,000 - 61,000; Full time

Job summary

Columbia Threadneedle Investments in Minneapolis seeks an experienced Administrative Assistant to support a senior leader and the department. You will manage calendars, arrange meetings, prepare presentations, travel plans, and processing invoices, while maintaining discretion with sensitive information.

The role emphasizes process improvement, cross-team coordination, and training/mentoring junior staff. A 2-year Associate degree is required, with 3–5 years of relevant experience, and

Qualifications

• Associate (2-year) degree or equivalent.
• 3-5 years of relevant experience required.
• Proficiency w/ MS Word, Excel, PowerPoint, Access, Outlook, Ariba Buyer, XMS, Concur.

Responsibilities

• Independently manage leader(s) calendar and schedule meetings with internal/external clients/partners.
• Prepare expense reports, invoices, presentations, and internal/external communications.
• Coordinate department programs, events, and travel arrangements; assist in prioritizing work.
• May provide training/mentoring and back-up support to other admins.

Skills

Multitasking

Prioritization

Discretion

Calendar management

Communication

Meeting scheduling

Expense processing

Education

Associate degree or equivalent

Bachelor's degree preferred

Tools

MS Word

Excel

PowerPoint

Access

Outlook

Ariba Buyer

XMS

Concur

Job description

Columbia Threadneedle Investments in Minneapolis seeks an experienced Administrative Assistant to support a senior leader and the department. You will manage calendars, arrange meetings, prepare presentations, travel plans, and processing invoices, while maintaining discretion with sensitive information.

The role emphasizes process improvement, cross-team coordination, and training/mentoring junior staff. A 2-year Associate degree is required, with 3–5 years of relevant experience, and