Executive Assistant Operations Coordinator

The Union Bar & Grill; Iowa City (IA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive base pay based on经验

PTO and paid holidays

Employee discounts

Job summary

The Union Bar & Grill in Iowa City is seeking an organized Executive Assistant to support ownership and the management team.

You will manage calendars, coordinate vendor communications, track inventories, and assist with onboarding, scheduling, and event logistics in a fast-paced hospitality environment.

This role offers direct exposure to ownership, competitive pay, PTO, and growth opportunities.

Qualifications

• 2+ years in administrative/office support roles, hospitality background a plus.
• Strong Microsoft Office and Google Workspace skills required.
• Excellent organizational and communication abilities; maintain discretion with sensitive information.

Responsibilities

• Manage ownership calendars, organize files, monitor emails, and draft internal communications.
• Organize invoices, verify delivery receipts, assist with vendor billing inquiries, and input inventory data.
• Assist with FOH/BOH onboarding, track certifications (ServSafe/I-PLEDGE), collect timecards, and support shift scheduling.
• Coordinate private party inquiries, venue bookings, event communications, and day-of setup logistics.
• Track venue supply levels, place routine orders, and maintain relationships with local suppliers.
• Compile daily sales summaries, shift logs, and labor cost reports for ownership review.

Skills

Organization

Attention to detail

Problem solving

Discretion

Communication

Tools

Microsoft Office

Google Workspace

Scheduling/POS software

Job description

Job Description

Job Description

We are seeking an organized, proactive, and sharp Executive Assistant to support the ownership and general management team at Union Bar & Grill.

In this role, you will act as the operational right hand to business leadership, managing administrative workflows, staff scheduling support, vendor communications, financial tracking, and event logistics. The ideal candidate is a master multitasker who thrives in a fast-paced environment and possesses exceptional communication skills.

** Key Responsibilities**

• ** Executive Administrative Support:** Manage ownership calendars, organize business files, monitor emails, and draft internal communications.
• ** Financial & Inventory Coordination:** Organize invoices, verify delivery receipts, assist with vendor billing inquiries, and input inventory tracking data.
• ** HR & Staffing Assistance:** Assist with FOH/BOH employee onboarding, track certification records (ServSafe/I-PLEDGE), collect timecards, and support shift scheduling.
• ** Event & VIP Coordination:** Coordinate private party inquiries, organize venue bookings, handle event correspondence, and oversee day-of setup logistics.
• ** Vendor & Supply Management:** Track venue supply levels, place routine food/beverage/office orders, and maintain relationships with local suppliers.
• ** Operational Reporting:** Compile daily sales summaries, shift logs, and labor cost reports for ownership review.

** Qualifications & Requirements**

• ** Experience:** 2+ years of experience in an administrative assistant, office coordinator, or executive support role. Background in hospitality or high-volume customer service is a strong plus.
• ** Software Proficiency:** Strong skills in Microsoft Office (Excel, Word), Google Workspace, and basic scheduling/POS software.
• ** Skills:** Outstanding organization, sharp attention to detail, strong problem-solving skills, and absolute discretion with business matters.
• ** Availability:** Primary daytime office hours, with flexibility to assist during major venue events or game days as needed.

** Benefits & Perks**

• Competitive base pay based on experience
• Paid time off (PTO) and paid holidays
• Employee discounts across all venue locations
• Direct exposure to business ownership and growth potential

Company Description

THE BEST BAR, RESTAURANT, AND NIGHT CLUB
IN IOWA CITY.

Company Description

THE BEST BAR, RESTAURANT, AND NIGHT CLUB
IN IOWA CITY.