Executive Assistant & Operations Coordinator

N.C. A&T; Greensboro (NC); Hybrid; USD 55,000 - 56,000; Full time

Benefits offered by this job

Accrued vacation and sick leave

Health benefits

12 paid holidays

EAP

Tuition & book discounts

Job summary

North Carolina A&T State University seeks an Executive Assistant & Operations Coordinator to provide executive administrative, operational, and fiscal support to the University Registrar. The role coordinates calendars, budgets, travel, and special projects, acting as a liaison with leadership, faculty, staff, students, vendors, and partners.

Working closely with the Registrar’s office, you’ll ensure confidentiality, efficiency, and effective communication, supporting academic processes and

Qualifications

• Experience providing executive or senior‑level administrative support, preferably in higher education or a complex organization.
• Experience with budget administration, purchasing, travel, meeting and event coordination, or related administrative operations.
• Strong organizational, communication, and problem‑solving skills, with ability to handle confidential information and manage competing priorities.

Responsibilities

• Manage the University Registrar’s calendar, appointments, meetings, and travel; prioritize requests and adjust schedules as needed.
• Coordinate meetings with university leadership, faculty, staff, and external partners; prepare materials and follow up on actions.
• Coordinate commencement activities, office events, and other recurring or special activities with timelines and stakeholders in mind.
• Oversee administrative and operational projects for timely completion, including timelines, deliverables, and communication.

Skills

Executive support

Budget administration

Purchasing

Travel coordination

Event coordination

Organizational skills

Communication skills

Confidentiality

Education

High School diploma or equivalency

Associate degree

Bachelor’s degree

Job description

Executive Assistant & Operations Coordinator

North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Aff… No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Employee Benefits available to NC A & T permanent employees include the following and more;

• Accrued Vacation and Sick Leave for Eligible Employees
• Community Service Leave
• Aetna – State Health Benefits of North Carolina
• NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
• 12 Paid Holidays
• Teachers and State Employees Retirement System (TSERS)
• Optional Supplemental Plans - 401k, 403b, 457b and 457
• Employee Assistance Program (EAP)
• Campus Recreation Center Discount
• University Bookstore Discount
• and more

This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience..All degrees must be received from appropriately accredited institutions.

Preferred Years Experience, Skills, Training, Education

Experience providing executive or senior-level administrative support, preferably in higher education or a complex organizational environment. Experience with budget administration, purchasing, travel, meeting and event coordination, or related administrative operations is preferred. Strong organizational, communication, and problem-solving skills, with demonstrated ability to exercise sound judgment, maintain confidentiality, manage competing priorities, and work effectively with internal and external partners.

Required License or Certification

Position Overview

Primary Purpose of Position

The Executive Assistant provides executive administrative, operational, and fiscal support to the University Registrar and the Office of the Registrar. The position serves as the primary administrative support resource to the University Registrar and coordinates executive activities, calendar and meeting management, budget administration, purchasing, travel, commencement activities, and special projects.

The position exercises judgment and discretion in managing priorities, sensitive and confidential matters, and day-to-day administrative activities. The Executive Assistant works with university leadership, faculty, staff, students, vendors, and other partners to coordinate activities, facilitate communication and follow-up, and support the effective and efficient operation of the Office of the Registrar.

Primary Function of Organizational Unit

The Office of the University Registrar reports directly to the Provost and Executive Vice Chancellor for Academic Affairs and serves as a central academic administrative unit supporting the University’s academic mission. The office maintains the integrity, accuracy, confidentiality, and security of academic records and administers key academic processes, including registration, curriculum and catalog implementation, course and classroom scheduling, degree audit, grading, academic calendar administration, and degree completion.

The office partners closely with Enrollment Management, academic colleges and departments, the Graduate College, Information Technology Services, and other University units to support academic progression, institutional compliance, and student success.

Work Hours

Work Hours 8:00 am – 5:00 pm, Monday – Friday; occasional evening and weekend work may be required.

Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.

Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Key Responsibilities and Related Competencies

Required Competency Planning and Organizing

Duties

• Executive Calendar & Priority Management: Manage the University Registrar’s calendar, appointments, meetings, and travel; use judgment to prioritize requests, address scheduling conflicts, and coordinate adjustments based on established priorities and commitments.
• Meeting & Executive Coordination: Coordinate meetings involving university leadership, faculty, staff, and external partners, including scheduling, logistics, preparation of materials, agendas, and follow-up on commitments and action items.
• Commencement & Event Coordination: Coordinate assigned commencement activities, office events, retreats, and other recurring or special activities, ensuring timelines, logistics, materials, and stakeholder needs are addressed.
• Operational & Special Project Coordination: Coordinate administrative and operational projects assigned by the University Registrar, including timelines, deliverables, stakeholder communication, documentation, and follow-up to support timely completion.

Required Competency Financial Administration - Budget

Duties

• Budget Administration & Monitoring: Administer and monitor the Office of the Registrar’s budget and fiscal activities, including expenditures, available balances, commitments, and other financial activity; provide budget information to the University Registrar to support planning and decision-making.
• Purchasing & Fiscal Transactions: Coordinate purchasing, invoices, procurement documentation, travel reimbursements, and other fiscal transactions; ensure required documentation is complete, accurate, timely, and consistent with University policies and procedures.
• Reconciliation & Issue Resolution: Reconcile fiscal transactions and records, identify discrepancies, research issues, and coordinate appropriate resolution with University financial and administrative offices.
• Budget Planning Support: Track expenditures and commitments, identify routine fiscal and operational needs, and provide information and recommendations to the University Registrar regarding the use of available resources.

Required Competency Communication and Interpersonal Skills

Duties

• Executive Liaison: Serve as a primary administrative liaison for the University Registrar with university leadership, faculty, staff, students, vendors, and external partners; communicate information and coordinate appropriate follow-up within delegated authority.
• Executive Communications: Prepare and coordinate correspondence, meeting materials, reports, presentations, and other communications for the University Registrar; gather and organize information and ensure materials are accurate, complete, and appropriate for the intended audience.
• Relationship Management: Establish and maintain effective working relationships across organizational levels to facilitate communication, coordinate activities, and support the priorities and commitments of the University Registrar.
• Sensitive & Confidential Matters: Receive and respond to sensitive or confidential inquiries with discretion and sound judgment; determine appropriate routing, response, or escalation based on established priorities and delegated authority.

Required Competency Decision Making & Problem Solving

Duties

• Issue Assessment & Resolution: Analyze administrative and operational issues, determine appropriate courses of action within established policies and delegated authority, and coordinate resolution with appropriate University offices and partners.
• Executive Support & Escalation: Evaluate incoming requests, issues, and competing priorities to determine what can be addressed independently, what should be referred to another office, and what requires the University Registrar’s attention.
• Research & Recommendations: Research unusual or non-routine situations, gather and evaluate relevant information, identify available options, and recommend appropriate solutions or next steps.
• Operational Judgment: Exercise independent judgment and discretion in addressing sensitive, time-sensitive, or complex administrative matters and consider the impact of decisions on the University Registrar’s priorities and commitments.

Required Competency Information/Records Administration

Duties

• Executive Records Administration: Maintain executive and administrative records for the University Registrar, including correspondence, meeting materials, reports, fiscal documentation, and other official office records.
• Confidential Information Management: Maintain sensitive and confidential information using appropriate discretion, access controls, and handling practices consistent with University requirements.
• Information Management & Retrieval: Maintain organized processes for collecting, tracking, storing, and retrieving information needed to support executive activities, office operations, projects, and follow-up.
• Research & Documentation: Independently research, compile, interpret, and summarize information needed for meetings, reports, projects, and the University Registrar’s decision-making; ensure information is accurate, complete, and accessible.

Position Information

Working Title Executive Assistant & Operations Coordinator

Competency Level Journey

Position Number 000340

Recruitment Range $54,717 - $56,000

FLSA Non-Exempt

Appointment Type Permanent - Full-time

FTE 40 hours/week, 12 months

Organizational Division University Registrar

Organizational Location Provost/VC for Acad Aff

Organizational Unit Office of the Registrar

Posting Number SHRA3288

Open Date 10/29/2026

Close Date 11/04/2026

Contact Division of Human Resources
Phone: [phone]
Fax: [phone]
Email: [e-mail]